Re: Auction rules

[rick-rose@comcast.net]

Hi Bob,

This sounds GREAT!  It is just what I needed for the "newsletter"/pamphlet and 
I'll make a version for handing out at the meeting too.

I'll make the signs.

I'll wait a while before beginning in order to allow input from the other board 
members.  I'd like to have the final text by this Saturday, so anyone who 
want's to comment please do so by Friday if possible.

Rick
> Here's a basic statement of rules and procedures for both auctions that I 
> have come up with for the proposed auction handout. It might be a good idea 
> to include some or all of it in the next newsletter and/or post it on the 
> website & member email list.
> Comments and suggestions?
> 
> AUCTION RULES AND PROCEDURES
> BIDDING: You will be issued a bidding number on a card. If you wish to bid 
> on an item, hold that card up so that it gets the auctioneer's attention. 
> Auction operation will be explained by an auctioneer at the start of the 
> auction.
> 
> CHECKOUT: After you have paid one of the recorders for your purchases a 
> printer located near the staging area will print out your receipt. One of 
> the runners will then pick up the receipt, take it over to your "loot pile" 
> in the staging area and verify that everything you purchased is there. Your 
> receipt and all purchased items will then be brought out to you.
> Please remain outside the staging area unless you are invited to enter by 

> one of the runners. This helps to minimize confusion.
> 
> EARLY CHECK OUT: You can check out before the auction ends if you like. One 
> of the recorder stations will be designated as the early checkout station. 
> Keep in mind that once you are checked out you will be unable to bid on any 
> more items.
> 
> SPLITS (members only): Splits work this way; members may bring in items to 
> sell at the auction. Quantity is limited to twenty items or "lots" (bags or 
> boxes containing more than one item). 60% of the top bid goes to the 
> member, 40% to the club. Splits will either be paid at the auction or 
> mailed out within a few days depending on how frantic things get during the 
> auction.
> It is crucial that members desiring splits get their sale items logged into 
> the system well  BEFORE the auction starts. Please do this as early as 
> possible!
> 
> LARGE ITEMS: There is a ramp to the second floor and there will be one or 
> more carts or hand trucks available for transporting large or heavy items 

> to and from the auction room.
> 
> THANKS FOR SUPPORTING THE GREATER SEATTLE AQUARIUM SOCIETY THROUGH YOUR 
> DONATIONS AND PURCHASES
> 
> That's it for auction rules and regs.
> 
> Sign ideas:
> "STAGING AREA. AUCTION PERSONNEL ONLY PLEASE" or maybe just "AUCTION 
> PERSONNEL ONLY PLEASE"
> "SIGN UP FOR BIDDING CARDS HERE"
> "EARLY CHECKOUT" & "LATE CHECK IN". Maybe these could be combined.
> "GSAS AUCTION" with an arrow pointing up. For the bottom of the stairs, and 
> maybe one for the entry doorway at the top of the stairs. I have a sandwich 
> board the sign could be attached to.
> 
> Anyone up for making some signs? they don't have to be fancy. Paper and 
> Magic Marker will do.
> 
> Bob
> 
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