[Date Prev][Date Next][Thread Prev][Thread Next][Date Index][Thread Index][Index by Month]
Re: GSAS Donations
Hi Diane,
Thank you for the information. I would very much like to have a copy of the
list of donors names and addresses when you have time to put it together. It
sounds like you are very busy and we are not the only club that benefits from
your efforts. We have begun printing custom thank you cards using some of the
GSAS Kids' coloring contest entries and we also have developed new letterhead.
We don't want to take away any of the joy of this project from you, but as long
as you would perceive it as a positive thing, I would like to use some of these
new materials to send our thanks to the donors.
Somewhat related from a different angle, another one of my tasks is to document
the various "Job Descriptions" for all the committee chairs and other routine
responsabilities that are performed by so many volunteers within GSAS. I'm not
asking for anything long, or time-consuming, but if you could give me an
example of one of the letters that you send out each year to solicit donations,
and a quick schedule of the tasks envolved (when to send the letters in order
to receive the donations in time, etc,) that would be much appreciated.
Thanks so much!
Rick Rose
GSAS Secretary/Historian
> Hi Rick,
> Here is a copy of the e-mail that I sent to Bob. I can also send the list
> to you. When I write thank-you letters, I normally just list the donation
> for each manufacturer as "aquarium supplies." Some manufacturers donate
> huge boxes with many items, and others just donate a single item, and I
> don't keep a record of each item as I am unpacking the boxes, removing all
> the packing material, and consolidating the items into fewer boxes so they
> are manageable.
> Diane
> ----- Forwarded by Diane G Elliott/BRD/USGS/DOI on 04/21/04 09:55 AM -----
>
>
> Diane G Elliott
>
> To: Bob and Judy Holmes
>
> 04/21/04 09:39 AM <jbholmes@nwlink.com>
>
> cc:
>
> Subject: Re: GSAS
> Donations(Document
> link: Diane G Elliott)
>
>
>
>
>
>
> Hi Bob,
> I would be happy to send a list of names and addresses of the donors. I
> normally send thank-you letters, but if you would like to do it, that would
> be appreciated. I gave a printed list of the donors (without addresses) to
> Clay in an envelope (in big print, for posting at the auction). The donors'
> names should also be posted on the GSAS website.
>
> There will probably be a few "stragglers" (manufacturers who donate very
> late); I usually just save these items until the next year. (I can send
> letters to these people and an e-mail to you to let you know who they are,
> if you would like.) A few potential donors also require that we send them
> our tax-exempt number and some kind of list that proves how many members we
> have. For next year, it would be good to have this info, as a few more
> manufacturers would contribute.
>
> If you don't receive the donors list in about a week, send me a reminder
> e-mail. I am madly working on some reports at work (due next week), and a
> plant sale for another organization (plus a Japanese flower arranging demo
> I have to give this Saturday at the Bellevue Uwajimaya store).
>
> I hope the auction was a success! We couldn't go because of another
> meeting.
>
> Diane
>
>
>
>
> Bob and Judy
>
> Holmes To:
> diane_elliott@usgs.gov
> <jbholmes@nwlink. cc:
>
> com> Subject: GSAS Donations
>
>
>
> 04/17/04 09:37 AM
>
>
>
>
>
>
>
>
>
> Dear Diane,
>
> Thank you very much again for your efforts in soliciting donations for the
> GSAS Auction.
>
> I'm wondering if you have complete list of names and addresses of the
> donors? We would like to send Thank You Notes to each contributor.
>
> Thanks again,
>
> Bob
>
>
>
>
>
>
>
------------------
To unsubscribe from this list, e-mail majordomo@thekrib.com
with "unsubscribe gsas-board" in the body of the message.
Old messages are available at http://lists.thekrib.com/gsas-board
When asked, log in as username is "gsas-board", and password "baba oreilly".