RE: [GSAS-board] plant auctopsy 2005

["Hess, Clay A" <clay.a.hess@boeing.com>]

Good Morning,

I would like to echo Erik and Bob's comments on the auction.  I was
shocked when I looked at my watch at the end of the auction and it was
around 9:30pm.....everything flowed very smoothly.  I would like to
thank Dave for hanging in there and continuing to auction even when he
was not feeling very well.  
I did like the fact that we could drop the items off to the people right
there next to where we were auctioning, that made it feel like the
auctioning was less hectic than prior years.  It was nice that the
audience had good chairs to sit in too, made it a warmer, more
comfortable atmosphere to work in.  
The one two things I had suggested to Bob were the idea of keeping the
sold goods in the back classroom for the main auction, less chance of
losing items out the door I think.  And the other item was putting more
display tables in the alcove where the food was this time.  We will
definitely need more display area for the main auction than we had for
the plant auction.
The only complaint I had was that there is only one bathroom for the
crowd.  Is there another bathroom in a nearby building that folks can be
directed to?  Or one downstairs perhaps?

Excellent job everyone!!!  Another fantastic auction!

Clay

-----Original Message-----
From: Bob and Judy Holmes [mailto:jbholmes@nwlink.com] 
Sent: Wednesday, February 09, 2005 1:51 PM
To: Greater Seattle Aquarium Society board members
Subject: Re: [GSAS-board] plant auctopsy 2005


Thanks Erik!
Yes, it was the smoothest auction I can remember.

For the general auction in April, which tends to be a little more
chaotic, 
maybe we should get an earlier start for both setup and auction start -
say 
5:00 & 7:00? Or, if we can limit the number of lots to around 250, we
could 
just start setting up a little earlier.

I was delighted that the facility worked out so well for the auction.
We'll 
probably have to make slightly different arrangements for April, like 
extending the staging area into the classroom and displaying the 
merchandise differently. Clay had some good ideas there.

Susan, Here's what we owe ANW: Plants (invoice # 0201986-IN, order # 
0165396)     $326.40
                                                    Bogwood (invoice 
0201985-IN, order # 0165356)     146.45
 
________
 
Total 
472.85
Here's their address: African Northwest, Inc.
                                470 S. Kenyon St.
                                Seattle, WA. 98126

                                attn: Allen



Bob
At 09:51 AM 2/9/2005 -0800, you wrote:
>OK, here's the annual "morning after" report.  First, the numbers:
>
>                 2005    2004    2003    2002    2001    2000
>
>bidders         39      43      30      34      39      38
>lots            242     322     264     259     231     260
>gross $         1299    1636    1327    1180    1624    1479
>splits $        194     453     265     150     403     413
>
>This is right in line with previous years... not nearly as crazy as 
>last
>year in terms of numbers of items sold, which I consider a good thing
(see 
>below).
>
>Actually, I think the net to the club will turn out to be about the
>same.  Items went for less money last year (probably more duplicates,
and 
>people flagging out by the end).
>
>The computer says that Steev is owed $19.20 for his split -- not sure 
>if
>that was given to him already.
>
>So what worked?  As far as I'm concerned, EVERYTHING worked.  This was 
>the
>smoothest auction I've experienced.  Having four auctioneers was a
treat. 
>Having four working conputers (Thanks Paul!) was excellent.  Paul also 
>helped me set up the computers, so we were able to check in sellers
very 
>smoothly.  Once the auction started, everyone running the machines
found 
>their footing.  Items were moved swiftly, far fewer stalls than most 
>auctions.  But more importantly, it was FUN, something missing from a
lot 
>of the auctions when we're so worried about getting everything out by
10. 
>I didn't hear of any major discrepancies in what was bought and what
was 
>picked up, except for that one guy who said we undercharged by a buck.
The 
>software was unchanged from last year's.  Checkout seemed good too.
>
>OK, there were a few things that could be improved.  The printer (gak).
>Didn't get a chance to do the usual level of testing, as I didn't have 
>paper.  This will be fixed by April.  Actually, it's fixed today. :)
>
>Another mistake *I* made was using the same file for producing the pink
>and white labels.  Normally the pink labels start at 1000, while the
white 
>labels start at 2000.  Oops.  This too will be fixed by April.
>
>Judy was busy making labels for the bag staging area.  I will try to
>remember to make two sets of cards, one for the staging area, next
time.
>
>Excellent job everyone!
>
>   - Erik
>
>--
>Erik Olson
>erik at thekrib dot com _______________________________________________
>GSAS-board mailing list
>GSAS-board@thekrib.com
>http://lists.thekrib.com/mailman/listinfo/gsas-board


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