Greater

Seattle

Aquarium

Society Board Meeting Minutes: January 20, 2005

(at the home of Paul Winchester)

Board Members Present Absent

Bob Holmes

Sandu Simion

Rick Rose

Susan Welenofsky

Paul Winchester

Membership Observers

· (None)

Preliminary Business

· (None)

Executive Committee Reports

Ø The Minutes of the previous Board Meeting (December 16^th, 2004) were approved.

Ø The Treasurer’s Report

1) Current Primary Account Balance: $ 410.75

2) Money Market Account 2,004.82

3) Cash Box: 0.00

______________

$2,415.57

4) Outstanding Bills - 28.34 to Florian Raymon for food.

* - Bob sent a request for postage reimbursement to Tropical Fish Hobbyist for 90 stamps used to send the December mailing which included the magazine promotion. A copy of his letter was given to the secretary. Reimbursement has not yet been received.

Meeting & Program Schedule

Month Topic / Activity Fish-o-the-Month

SEP 14^th Steev Ward – Fish Pathogens Small, Community Fish

OCT 12^th Jim Atchison – Live Foods $35 Live Food Items

NOV 9^th Michael Goumas – Breeding, Selling & Trading Fish to Local Stores Rummy nose Tetras

DEC 14^th Christmas Party (None)

JAN 11^th Tom Waltzek – Leafish Small Tetras, Neons, & Glowlights

FEB 8^th Plant Auction (None)

MAR 8^th (Mike O. or Oliver L.?)

APR 12^th General Auction (None)

MAY 10^th Tim Hovanec – Water Chemistry & Filtration (______________________)

JUN 14^th (Mike O. or Oliver L.?)

(2005-2006 Club-Year)

SEP 13^th )

OCT 11^th ) - John Lyons? – Livebearers Livebearers

NOV 8^th )

DEC 13^th Christmas Party

JAN 10^th

FEB 14^th Plant Auction

MAR 14^th

APR 11^th General Auction

MAY 9^th

JUN 13^th

(*) Tentative, Special Dates

Special Dates (in Red)

List of possible speakers:

ü Pam Chin

ü Steve Lunblad (African Cichlids) FOTM: Tanganyikan Cichlids

ü Steev Ward (Freshwater Fish Diseases from a Practical Standpoint) FOTM: Any nice tetra, barb, catfish, otocinclus

ü Wayne Liebel – Cichlids, or History of the Aquarium Hobby

ü Paul Louiselle

ü Mel O’Meare (sp?) – Large Central American Cichlids (Dave) FOTM: New World cichlids – NO CONVICTS, Blue Rams would be good.

ü Lee Findley – Catfish

ü Yohan Fernando – Wild Bettas – Part II

ü David Spector – Show Bettas

ü Tom Waltzek – Fish Disease, Leaf fish, Cichlids

ü Oliver Lucanus (www.belowwater.com) FOTM: (Variety)

ü Takashi Amano (will be here in the US in November 2004)

ü Sandu Simion – Breeding Fish Techniques (Corys, Neons, Angels)

ü Anthony Calfo – from Pennsylvania – Saltwater/Beginner Reef

ü Dave Sanford/Kate Breimayer - Advanced Killifish Presentation

ü Frank Tompko - How to Sell on AquaBid

ü Betty Goetz – Autoliths (sp?) – after established and comfortable

ü Rick’s Friend from Fred Hutch Lab

ü Mike O'Brien – PSAS – Beginning Saltwater Aquaria/Reef FOTM: (3) $10.00 gift certificates

ü Chuck Rambo – Dwarf Cichlids (referred by Tom Waltzek)

Meeting Ideas:

Field trip to African NW (South Park Industrial Area – weekend activity) (Sam is willing to set up – let him know when ready)
Videos from Erik’s library
Home Video Night (10 minute presentation by various members)
Rain Forest Aquarium Presentation by Sandu
Florida Aqua Farms Presentation

o Livebearers

South American cichlids (broad selection. could be subdivided into dwarf,pike etc.)
Asian fish (loaches, barbs, rasboras etc.)
Gold Fish
Anabantoids (again, subdivide into bettas, gouramis etc.)
Round-Table – Bring something to trade

Action Items:

Sandu is in contact with Oliver Lucanus and has offered June 2005.
Bob will contact Lee Findley
Sandu will put out a request on the email list for spawning pictures (to be emailed to him off-list.)
Bob will ask Mike O’Brien if he can speak at the March or June meeting after Oliver L. has chosen.
Sandu: Anthony Calfo can only be here in May and we don’t have May open. Sandu asked Mike O’Brien (of PSAS) if we can establish a relationship with their club to let our members in free (by showing membership card for this meeting only.) We have offered to pay $100 to Anthony as an honorarium. We need to promote this in March and April.
Bob contacted these men about speaking at a future meeting (without specific dates, for now.) – John Lyons is a possibility for the Fall of 2005, Steve K will not be able to do it.

Next Meeting: February 8^th, 2005

o The February General Meeting topic is the annual Plant Auction.

o Email discussion…

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Wednesday, January 05, 2005 10:49 AM
To: Greater Seattle Aquarium Society board members
Subject: RE: [GSAS-board] Plant Auction

Good Morning everyone.

Erik, thanks for the wake up call. We do need to start planning right away.

As far as an organizer goes, I think I can speak for the entire board when I say that we were, and still are, hoping that you would be able to do this - especially the technical end of it, as this has worked out so well in the past. I think we do need to have a "Plan B" in place though, just in case.

I see such a plan as being low-tech, the way it was done before the current computer-based system was developed. Those auctions were held back before I joined, so I have no experience with them. I have been reading through an email you put out two years ago titled "PLANT AUCTION JOB DESCRIPTION" which outlines in detail everything that has to happen for a successful auction. In it you mention a "split form" . We might be wise to have a stack of those on hand along with anything else we would need to run a computerless auction.

I will have copies of this outline for board members at the meeting Tuesday. If anyone else wants one, let me know.

Plants: Last year I think we spent around $350 at ANW for plants, and I think that included a big box of bogwood. (Susan, could you verify the amount please? Thanks). Maybe this year we should go with a smaller quantity of plants and skip the bogwood since we did it last year. As Clay pointed out, attendance may be lower this year.

Sam, thanks for offering to work with ANW again this year.Yes, we'd like to try it again with them this year so please contact them. Guess we'll have to get back to you on the amount we wish to spend. (I'll throw a figure of $250 out now. Comments?) And we can definitely use your help at the auction! Non-plant items? books, substrate, fertilizer, CO2?

Computers: A request for members to volunteer their laptops (Paul will provide two,) put out on GSAS member and GSAS announce might be in order here. Technical details of what equipment, cables etc. is needed would need to be included. Might be a good time to ask for human volunteers also - auctioneers, baggers, runners, data input etc.

Seating: If necessary we could drag some of the seats out of the classroom. I can also ask Judy about the availability of extra folding chairs.We'll have both the common area and the classroom for our use so there should be plenty of room. Bob will reserve the commons area and request additional folding chairs.

Publicity: Seems to me that most of the people who attend are members of GSAS or other clubs. A nice big announcement on the website, making special note of our new location, would probably work well. Bob will notify Portland and Vancouver. Ads in newspapers have flopped in the past. Bob will post an ad on Craig’s List and on the AGA website. Susan will visit pet stores and post ads where appropriate. Paul will post ads in news groups and in Microsoft’s Micro-News.

Susan will withdraw and bring $125 in small bills to make change. She will also make some signs that say “Check-In,” “Check-Out,” and “Keep-Out!”

Rick will bring copies of the “Auction Handout.”

Bob will contact Sam about using his scale to weigh the bogwood. We will pick out five of the “best pieces” to auction off, using the price-per-pound as the starting price in the auction.

Bob will buy one copy of the Castleman book to auction off.

See you Tuesday.

Bob

At 09:33 AM 1/4/2005 -0800, you wrote:

>Erik,

>Great input, as always. It is nice to have someone looking ahead and

>helping keep things on track. I have a couple things I would add to the

>list you have provided.

>What day is the plant auction this year? Will we have the entire room

>that we had for the Christmas banquet or will we be in the smaller room?

>We really need all the space we can get. Will we have enough chairs for

>everyone? The chairs in the big room are really comfy, but, I didn't

>see all that many of them. We really need to let people know where the

>auction will be this year as it is not in the Seattle Aquarium and that

>may impact the attendance some. Same issues may impact our General

>Auction. Maybe I am worrying for nothing, but, it never hurts to cover

>all the bases early.

>Clay

>-----Original Message-----

>From: Erik Olson [mailto:erik@thekrib.com]

>Sent: Tuesday, January 04, 2005 8:46 AM

>To: gsas-board@thekrib.com

>Subject: [GSAS-board] Plant Auction

>Just wanted to check in and see what's going on for the plant auction.

>Didn't notice any planning in the board meeting notes, other than

>getting

>the commons area.

>First, is there an expectation on who's going to organize it this year?

>The main reason I ask is that, though I'm willing to help as always,

>there

>is a minute but distinct possibility I might be unavailable if the

>delivery is early...

>The second reason is that we will still need to have a source for the

>plants. Sam has been graciously ordering them from African Northwest

>for

>many years, but he'd need to be asked reasonably in advance (Hi Sam!).

>The third reason is that we'd need to get the computer situation worked

>out in a more orderly manner this year, i.e., a little more committment

>on

>laptops folks will bring (instead of everyone kinda bailing in the end

>except for Paul), and a chance to try out some of the equipment,

>possibly

>at next week's general meeting?

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Erik Olson
Sent: Wednesday, January 05, 2005 11:23 AM
To: Greater Seattle Aquarium Society board members
Subject: RE: [GSAS-board] Plant Auction

On Wed, 5 Jan 2005, Bob and Judy Holmes wrote:

["Plan B"]

> I see such a plan as being low-tech, the way it was done before the current

> computer-based system was developed. Those auctions were held back before I

> joined, so I have no experience with them.

Here is the "old system":

Auctioneers, same as now.

Recorders: one person has a notebook with odd-numbered bidders, one per page, another even-numbered bidders. They record the bid on the appropriate page, and hope that statistically the big bidders aren't all even-numbered.

The third recorder is basically the same as our "paper trail" person with the computer. Their job is to just record each bid as it comes in, and is a backup for the other two to check.

Now the bitch of this is that we didn't do very well on splits before the computer setup, because it was not well-defined into the "system". In fact, handling splits was one of the two reasons for going to computers (the other being the run-on-the-checkout at the end... you should have seen it WITHOUT having the totals automatically ready!) At one point I dealt with this by keeping all the split forms on a clipboard and hurriedly trying to find each split as it was called. The auctioneer had to remember to call out the item number (often didn't happen). But the numbers of splits has grown significantly since that time, so it will be

tricky.

Forms: Bidder cards, split forms, blank stickers, three notebooks (instead of one), plus all the usual stuff (sharpies, bags, etc).

I will do everything I possibly can to be there. I have actually been testing all the computers and scanners here, and will have everything in a box and ready to go.

> Computers: A request for members to volunteer their laptops, put out on GSAS

> member and GSAS announce might be in order here. Technical details of what

> equipment, cables etc. is needed would need to be included. Might be a good

> time to ask for human volunteers also - auctioneers, baggers, runners, data

> input etc.

What is needed are laptops with wireless LAN, running windows 2000 or newer if possible. We will need about six in total. I'd like to bring as few as possible...

- Erik

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Thursday, January 13, 2005 11:48 AM
To: Greater Seattle Aquarium Society board members
Subject: RE: [GSAS-board] Date

Thanks so much for setting that up Sam. Really appreciate it. I will be

able to pick up the order. See you at the auction.

Bob

At 07:18 PM 1/11/2005 -0800, you wrote:

>Spoke with Allen today. Placed order for $275 plants and $100 bog log.

>They have a special on for a full bag at $125 which drops the price by

>$0.50/lb. so I said OK. To be picked up AM of 2/8

>Sam

Old Business

Ø Recap of January General Membership Meeting – Tom Waltzek - Leafish

17 members signed-in
email feedback…

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Thursday, January 13, 2005 12:08 PM
To: Greater Seattle Aquarium Society board members
Subject: Re: [GSAS-board] How did the meeting go last night?

Hi Rick.
The meeting went very well in my opinion. Tom's talk and video presentation was extremely well done. Turnout was low, 17 I think, probably due to the usual overhyped threat of snow. I have the sign-in sheet.
The dinner at Siam also went well. Tom raved about the phad thai later on. Definitely a good place to eat! The doggie box of phad thai that I had for lunch on Wednesday was as good as it was the night before.
On the way out to the hotel Tom commented several times on how much he enjoyed meeting and talking to people in our club. He also mentioned that he knows several people who do excellent talks on various aquarium - related subjects and would be glad to assist us in lining them up for a GSAS visit.
Bob

Ø June Olberding (from the membership) requested that the kid’s coloring contest winning entries be displayed on the table near the entrance. Rick will do this. (Outstanding)

Ø Library Handout – Bob will contact Woody to go through the cabinet and update the inventory - producing a handout based on the new book list. (Outstanding) Rick will make a poster promoting the library with Woody’s picture on it. (Outstanding)

Ø Susan will ask Kate B. about our using her fish painting to create T-Shirts for sale to club members.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Tuesday, August 24, 2004 3:34 PM
To: GSAS Board
Subject: [GSAS-board] Fw: Fish Painting

Kate said it would be fine for us to use her picture. Can we give her some kind of compensation for its use? It's a beautiful rendering.

Susan

v It was decided that we will give Kate a free shirt to thank her for donating her artwork to the T-Shirt project.

The Board again discussed Susan’s proposal (above.) It was decided that we will have the artwork aon the back of the shirt with the Latin name in small letters (Voted 3-to-1 in favor of adding the Latin Name.) Then, on the front, in the pocket-area, we will have the logo along with the name of the club, in the font Nadianne in the four-line, gradually indented format that has become standard over the past three years – as shown below.

Greater

Seattle

Aquarium

Society

If the cost would go up significantly to have the logo printed in its typical black and (whatever color that is?) then it could be printed in dark blue with white (no color) for the embedded letters GSAS.

It will not have the years, or “Since 1977,” or the website url.

Some shirts will be on white material and some on black with the color of the letters and logo adjusted accordingly.

Sizes will be mostly large and extra-large, with a limited quantity of small, medium, and XXL.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Monday, November 08, 2004 4:15 PM
To: gsas-board
Subject: [GSAS-board] FW: t-shirt prices from shirtworks, ellensburg

Okay, I found a much better deal in Ellensburg. Here it is. Kate requested a black shirt, as she would like something that would show stains. The black shirts require an extra color, making it a 5-color process, and the shirt itself is more expensive. So are XXL, XXXL t-shirts.

Susan

-----Original Message-----
From: Kyle Williams [mailto:shirtworksembroidery@elltel.net]
Sent: Monday, November 08, 2004 2:54 PM
To: welenofsky@comcast.net
Subject: t-shirt prices from shirtworks, ellensburg

Susan-

Hello, this is Kyle from Shirtworks in Ellensburg. Karen requested that I e-mail you some prices on t-shirts that you were interested in. Please let me know if this information is what you were looking for and if you have any further questions.

The board voted unanimously to select the thicker material in this option - 75 pcs. Hanes Beefy t-s 6.1 oz. with 2 color front logo and 5 color back logo, sizes small - x-large. (Including a pocket.)

Black = $10.33 - White $8.72

~~75 pcs. 5.6 oz cotton t-shirt, 2 color front logo 5 color back logo, sizes small - x-large.~~

~~Black = $9.47 - White $7.86.~~

Thank you and once again please don't hesitate with any questions you might have.

Kyle Williams

509-925-3469

Shirtworks, inc.

Ellensburg, WA

Rick will email Shawn (of GPAS) to get info on how they produce t-shirts with art – Outstanding.

------------- Forwarded Message: --------------
From: Kate Breimayer <kate@munat.com>
To: Susan Welenofsky <welenofsky@comcast.net>
Subject: Re: T-Shirt
Date: Thu, 16 Dec 2004 19:53:03 +0000

Hi,
You get up early! (:
I think at least letting the club know we are working on this project is
a good idea, getting some input, and seeing if anyone asks about voting
would be a good idea. Like we could announce the project exists on the
email list and let people respond, if anyone offers design service take
them up on it, if noone raises their voice about voting or design offers
then continue forward but not offer to put it to vote outright.
See if Rick will agree to that.

Who designed that old logo? I can do NW native style graphics... maybe I
should just whip one out. Argh, another project.

Kate

! Susan Welenofsky wrote:

>So, deal right now is the GSAS logo with the Nadinne font of "Greater
>Seattle Aquarium" on the front pocket, then your painting of the killifish
>on the back, with the Latin name of the fish underneath.

Susan forwarded the above message from Kate B. to the board email list for further discussion at the December board meeting. After discussing Kate’s ideas, Bob moved to stay with the plan that was originally approved by the board in October and again ratified by the board in November – including that the board is NOT interested in changing the club logo. Sandu seconded this motion and it passed unanimously.

Quantities and sizes were set as follows:

2 – Small

3 – Medium

4 – Large

4 – X-Large

1 – XX-Large

1 – XXX-Large

15 of each color (black and white) for a total of 30 shirts to be done and ready to sell at the February auction. The 15 white shirts will each be sold for $15 and the 15 black shirts will each be sold for $17.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Wednesday, December 22, 2004 9:45 AM
To: Greater Seattle Aquarium Society board members
Subject: Re: [GSAS-board] Fish painting

Hi Sandu. Thanks for offering to check into the possibility of your friend doing a T-shirt picture for us. It would be an alternate choice if needed, and also for future T-shirt projects beyond this one.
I will attempt to contact Kate and make sure it's OK with her to use her picture.
Bob

At 11:20 AM 12/21/2004 -0800, you wrote:

On Dec. 20, 2004 Susan Welenofsky wrote:

Well, that is fine, but I believe Kate wants to use her killifish painting
for the killifish club now. So, if you want to use her painting, I suggest
you work it out with her on your own.

Susan

I have a good friend that is a wonderful artist, and a big fish passionate, who attended, in the past, a few of our club meetings. He told me once that he is thinking to start to digitally paint tropical fish. I can ask him for such a picture, if you guys want me too.

Sandu

PS. He is one of the main artists that created the "Half Life" -one and two- computer game characters- the best seller game in the world at this moment, and for the past three years.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Tuesday, December 28, 2004 7:58 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: Killifish picture

This came in from Kate last night. Looks like we're OK to go ahead on T

shirts. I told her no problem with the two shirts and asked her about the size.

Bob

>To: Bob and Judy Holmes <jbholmes@nwlink.com>

>Subject: Re: Killifish picture

>Hi,

>Yes, you have my permission. When I heard there was a possibility of a

>tshirt I volunteered it as that is what it was designed for. Thanks for

>the compliment! I made it up for the killifish club and then due to a

>series of computer mishaps was unable to get it transmitted in time so

>they went with another design. Since their next tshirt design is in debate

>I would like to see what you guys are going to do, if you are not going to

>use it then I guess I will try getting it to the killifish people. If you

>do use it can I get a couple shirts? I would wear one at the fish store I

>work at-free advertising for the club! and then I would keep the other one

>nice and clean for fishy occasions. I am not a member of the club anymore

>as it's way to far to drive, don't know if that will affect anyone's

>willingness to give me two shirts.

>Thanks,

>Kate

>Bob and Judy Holmes wrote:

>>Hello Kate.

>>Just double-checking to make sure we have your permission to use your

>>killie picture on the back of the GSAS T-shirts we are about to have

>>produced. Incredible picture, by the way.

>>Please let me know at your earliest convenience.

>>Thanks.

>>Bob

Issues discussed at this meeting:

1) We will see how the plant auction goes and then decide if we can afford to produce T-Shirts for the general auction.

2) Susan asked that we re-visit the previous decision regarding verbiage underneath the picture on the back of the shirts. After some discussion, Bob moved that we rescind the previous plans, and include the club name and website address under the picture on the back of the shirt. Susan seconded the motion and the motion carried (4 to 1.)

3) Rick will mock-up a pocket layout using the Nadianne font.

Ø Sandu was recently exposed to a situation where an incorporated group lost their incorporation status because they did not fulfill certain “common” requirements such as…

o Following through with additional paperwork prescribed by the State – on HOLD

o Including “, Inc.” on their letterhead, business cards, checks, etc.

Bob will talk to his neighbor who is an attorney and also to Rich Elliot.

-----Original Message-----
From: Bob and Judy Holmes [mailto:jbholmes@nwlink.com]
Sent: Friday, October 15, 2004 8:02 AM
To: Sandu Simion; Rick Rose; Paul Winchester; Susan Welenofsky
Subject: Rich Elliott

I Had a nice conversation with Rich, and he was very encouraging in regard to our liability situation. He is willing to help us resolve our uncertainties and it would be "pro bono" unless it should become very complicated, which he felt was doubtful.

I told him I would send him copies of all pertinent paperwork along with any questions and comments that we came up with at the next board meeting. He will review same and advise us.

Bob

This item is continuing. Bob has mailed items to Rich Elliot for his review. Bob wrote him a follow-up letter on Dec. 15^th to check on the status.

A letter was received by Bob and copies sent to all board members reflecting Rich Elliot’s opinions on the issues presented to him. Discussion…

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Tuesday, January 04, 2005 8:15 AM
To: Gsas-board@thekrib.com
Subject: [GSAS-board] Updates

I have mailed copies of the legal information that I received from Rich Elliott a few days ago to the current board members so that they can read it prior to the board meeting, and also to Erik because there is one part of the letter, concerning disclaimers, that may be of interest to the webmaster.

I found the contents of Rich's letter to be encouraging. It looks like we will be able to avoid having to get a business licence and pay sales tax, and our insurance is in order.

Rich says that he may have some old GSAS legal paperwork in his files. I have asked him to send copies of whatever he can find.

…

Bob

It was decided that the Articles of Incorporation, when again established, should be amended to identify the board members.

Ø Affiliate Program of www.livefoodcultures.com (Jim Atchison) Affiliates! For clubs with web sites, we have an active affiliate program which is a simple way to raise funds for the club. It doesn't matter if your club is a fish club, a herb club or a bird club...we support all our affiliate sales with the same level of customer service and your club gets a check.

-----Original Message-----
From: Jim Atchison [mailto:jim@atchison.com]
Sent: Friday, October 15, 2004 1:25 AM
To: Rick Rose
Subject: The Talk for the Group

Rick,

…

Also, I know you have looked through our WWW sites. Did you happen to pick up on the hot link that we created for "affiliate" groups? Essentially it's a way for groups to place a link from their site to ours and sales that might be generated from the clicks on the link result in a 5% donation to the group. If the GSAS would be interested let me know.

…

Jim Atchison

The board is interested in participating as an affiliate. We need to get input from Erik to see if he has any concerns. Rick will ask Erik for feedback.

-----Original Message-----
From: Erik Olson [mailto:erik@thekrib.com]
Sent: Thursday, December 16, 2004 4:38 PM
To: Rick Rose
Subject: Re: Affiliate Program through Jim Atchison's website/business

I don't like it, makes it kinda like buying support. I've always been for

putting links to people's websites for free, but I am always a little

antsy about going further and basically making money by providing

advertising. Just me, though.

- Erik

After discussing Erik’s concerns, Rick moved and Bob seconded to proceed with the affiliate program by placing a link on our website. The motion passed with unanimous support. Rick will contact Erik to find out how to proceed. (Outstanding)

Ø We should have a kids’ coloring contest at the ~~December~~ ~~January~~ (March?) meeting.

Ø Philanthropy Project

Bob,

This sounds interesting. To consider sponsoring Thai I think the club should be provided with a proposal from Thai on exactly what it is he is trying to accomplish, the schedule of the project and the precise use of the money he is planning on spending. He could present this to the Board I think, in 15 minutes or less. Just some of the things I feel are needed.

Clay

-----Original Message-----
From: Bob and Judy Holmes [mailto:jbholmes@nwlink.com]
Sent: Friday, October 29, 2004 2:07 PM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Senior Project

I received this email a couple of days ago and, with Thai's permission, am forwarding it to both the board and member lists.
This might be a worthwhile philanthropic opportunity. Thai sounds to me like a kid with a lot on the ball.
Bob

Hello, my name is Thai from the Bellevue International high school. As a senior at the school, I am required to do a senior project that requires me to explore and to go in depth on an educational subject. Being a fish enthusiast, I have decided to learn and explore more about ichthyology and fish keeping. I've chosen to write an essay on matter of "how does society ensure the well being of aquatic zones while at the same time ensuring the well being of the ornamental fish collectors who depend on their jobs for a living." Therefore, I was wondering if there were anyone who is experienced and has extensive knowledge on the field, who I can possibly consult the subject with and someone who I can possibly rely on as a mentor. Secondly, one of the other goals for my project is to become involved with the community. I've chosen to teach an elemenatary school class about the fundamental science and art behind fish keeping. I wish to broaden their views about the aquatic world and show them that there is a lot more to fish keeping than just having gold fishes in a bowl. As a result, I plan on teaching an interactive learning class where students learn how set up a fresh water community fish tank and how to maintain and take care of it. To do so, I would have to raise enough money for the proper equipment and material (about 200-250$). I was wondering if the Greater Seattle Aquarium Society does any sponsoring and could possibly sponsor my project to make the project possible. My phone number is (425)861-7902 and my email adress is Thaichicken162004@yahoo.com. If anyone can help out, that would be awesome. I hope to hear back from you. Thank you.
Cincerely; Thai

Rick and Bob will locate the Philanthropy Project Procedures that were established by the board two years ago and refer this issue to Clay. Bob found details of this item in March 2003 minutes. Rick will email Clay about the form he was planning to make. (Outstanding) Bob will email Thai to let him know that we are interested and will soon have a form for him to fill out. (Status?)

New Business

Ø Newsletter Update

Announce: Steev Ward approved as the new Newsletter Editor
Aqua-Tips from Sandu
Bogwood will be available by the pound – Come Early!
Don’t forget your $money
Possibly announce Paul Wallace as the new BAP/HAP Coordinator (contingent upon his acceptance, he was unanimously approved by the board.)

Rick will offer help to Steev in getting started with the newsletter – March issue (to be mailed end of February, if possible.)

Ø New Members since last meeting – Susan

Steven Bloom
Zachary Johnson

Ø Club Policy regarding hotel rooms

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Thursday, January 06, 2005 3:54 PM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Clarification of club policy.

Question on GSAS policy regarding rental of hotel rooms for visiting

speakers; Seems like there has been either an official or unofficial "one

night only" policy and I'd like to either confirm or disprove that.

I received a phone message from Tom today. He is planning to come up here

early, either Sunday or Monday, which would mean staying an additional one

or two nights. His message is a bit ambiguous as to whether he expects the

club to pay for the extra nights. My own feeling is that we should pay for

only one night. That's all we've ever done in my experience. I'm looking

for a "gut feeling" amongst past and present board members as to how this

should be handled, if indeed it even comes up. Right now I'm planning to

tell him that we have a one night only policy when I talk to him this

evening. Please comment on this matter.

Thanks.

Bob

The board discussed and clarified that our official policy will be to pay for one night unless it is to the advantage of the club for the speaker to stay more than one night.

Ø Sponsoring a class at the ACA Convention - Bob

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Monday, January 17, 2005 8:19 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: ACA

Here's some pre- board meeting info about sponsoring a class (or other

event) at the ACA convention.

>X-Original-To: jbholmes@nwlink.com

>Delivered-To: jbholmes.nwlink.com@mx1.pacifier.net

>User-Agent: Microsoft-Outlook-Express-Macintosh-Edition/5.02.2022

>Date: Mon, 17 Jan 2005 08:51:47 -0600

>Subject: Re: ACA

>From: Kathy England <kengland@pattonhaltom.com>

>To: Bob and Judy Holmes <jbholmes@nwlink.com>

>In order to sponsor an award at ACA 2005's show, go to www.aca2005.org and

>see what's available in the sign-up-to-sponsor area. All spoken-for classes

>have been removed there, but just in case, you might e-mail me to make sure

>something is available before claiming it. Our webmaster is really good at

>promptly removing something from the website once it's taken, but he might

>not have had a chance to get it done after receiving word.

>The cost to sponsor a class is $50. To sponsor a division is $150. We only

>have Division C left. Pick the award you would like to sponsor and mail a

>check to TCA President Kathy Stearns, 1515 Creekview Drive, Keller, Texas

>76248, noting on the check which award it is for and which club is

>sponsoring it. You might also send me an e-mail of which one you choose so

>I can mark it off my list and get it off the website.

>In return for your sponsorship, you will receive mention in the convention

>brochure and have a placard beside the show tanks making up the class you

>sponsor. Plus TCA's eternal gratitude!

>Thanks so much. TCA and I really appreciate any consideration you give us.

>Kathy England

>Texas Cichlid Association

> > From: Bob and Judy Holmes <jbholmes@nwlink.com>

> > Date: Sat, 15 Jan 2005 09:12:11 -0800

> > To: kengland@pattonhaltom.com

> > Subject: ACA

> >

> > Hello Kathy.

> > Bob Holmes here, president of the Greater Seattle Aquarium Society. Kathy

> > Olson emailed me regarding the possibility of our club sponsoring an ACA

> > class. I'd like to discuss this at our board meeting Thursday night. Could

> > you email me the details as to what's involved in doing this?

> > Thanks

> > Bob

Bob moved and Paul seconded that we sponsor a class, the motion passed unanimously. Susan gave Bob a check for the $50 sponsorship fee. Bob will pick a class from those that are still available and send the check.

Ø Bob TFH has offered donations to the club – Bob will pursue.

Ø Bob The “guy” from whom we previously purchased the Castleman books has offered to make donations to GSAS for the plant auction – Bob will pursue.

Ø Susan suggested that we investigate changes to the GSAS Library check-out procedure – possibly including filling requests by mail at the book-rate.

Announcements for the next General Meeting

· Bob – March Meeting Topic – ____________________________________

· Bob - Steev is the new Newsletter Editor

· Susan will prepare illustrations and check for interest in the T-Shirt project.

· Bob BAP/HAP Chairperson (IF Paul Wallace agrees)

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Ø Official Bylaws - Rick

1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick

2. Erik has obtained a copy of AKA bylaws and passed them on to Rick

3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to Rick

4. Rick has produced an editable text file from the scanned images – a copy given to each board member and one to June Olberding.

Ø Promotional Materials for GSAS – Rick

· Poster Boards (for Fish Stores) and GSAS fliers are still outstanding.

· Business cards will be produced for all board members plus the Newsletter Editor. All new board members and June agreed to have their phone numbers and email addresses included on their card. Paul would like his cell phone number (206-383-2910) used rather than his home phone. – Rick to have sample at next (September board meeting) - OUTSTANDING

· GSAS Fliers

· Standard GSAS Thank You cards - Done

· T-Shirts and Caps with GSAS logo

· A-Frame Sign(s) – check using “shower board.”

· Mugs, Pens, Window Decals

Ø Historian Project(s) – Rick

· History of Philanthropy Projects

q Probe the minds of Clay, Dave, Bob, and Erik

q Look for old article (on the 30-years CD), written by Laurie Hess, about the “Providence Tank”

Ø Committee Chair – “Job Descriptions” – Rick has no progress to report.

Ø Discussion on a future Philanthropy Project - Clay

Ø Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance – Waiting for an Answer.

Ø Meeting Activities for younger kids – Dave, Bob, and Rick

1. Dave - coloring book update – gave a folder full of artwork to Rick.

2. Rick - pages for the coloring book that promote GSAS

3. Rick – Aquarium-related word searches, puzzles, mazes

4. Bob will come up with a “Where’s Nemo?” or “Loach-o” patterned after the popular “Where’s Waldo?” game. (Done)

Ø Sandu - a presentation to introduce his idea for an “Aquascaping Award Program.” Brief discussion highlights from last month’s meeting are as follows: - Moved to “Low Priority” items at Sandu’s request. Sandu will prepare a short “blurb” for the January Newsletter.

o Submissions/entries would be pictures

o Entrants should have the option of being/providing their-own photographer or requesting that a “club photographer” (one person, to be determined) take the pictures. This would alleviate the potential problem of “blaming” a non-winning entry on “which photographer was assigned to take their picture.”

o The contest could accept entries during the entire club-year, culminating in a slide presentation at the June meeting, at which time the membership would judge the entries and vote for the winner(s).

o Sandu will asked if there is enough interest in this idea at the last general meeting.

Ø The “show of hands” of those interested in receiving an electronic version of the newsletter was positive at the December 2003 meeting. June will continue to investigate on a low priority basis.

Ø Sandu suggested the idea of establishing a “Sister Club” in some foreign country. Bob is already in contact with Daryl Hutchins from Brisbane Australia. An English-speaking country would be much preferred. Bob will email to exchange newsletters first; then, if that works, he will propose the idea of a “Sister Club.” Rick will send copies of the pamphlets to Bob. – Done. Bob will continue correspondence re: “Sister Club” specifically to establish some common activities and a video exchange.

Ø Sandu shared an idea to raffle a significant item at one meeting per year – possibly the Picnic, September meeting (to encourage attendance,) or at the December Holiday Party.

Ø Susan proposed that we look into producing “Club Buttons” for events or as a possible fund raiser. She brought an advertisement from a company called “Badge-A-Minit.” Rick will request their catalog. If we decide to pursue this idea, we might save money by simply purchasing the supplies from this company and using the machine that Rick’s church already owns to produce our buttons. – (Still waiting on catalog delivery – moved to low priority and ongoing issues at board direction)

[GSAS-board] GSAS January 2005 Board Meeting Minutes - PreliminaryCopy for Review

Greater

Aquarium

Society Board Meeting Minutes: January 20, 2005

Preliminary Business

Meeting & Program Schedule

Old Business

Greater

Aquarium

Society

New Business

Announcements for the next General Meeting

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Next Board Meeting Location

The location of the next meeting will be at Bob’s home. The date will be Tuesday, February 15, 2005, starting promptly at 6:30 pm.