Don't forget to add Kevin Foxen's A Place for Pets in Burien.

From: Rick Rose [mailto:rick-rose@comcast.net]
Sent: Wednesday, February 28, 2007 1:11 AM
To: 'Greater Seattle Aquarium Society board members'
Subject: [GSAS-board] General Auction Checklist - Changes needed for new software procedures

Pre-General Auction Check List

Donations

Manufacture's to contact _________________________

Store Donations

Introduction and Thank You letters _________________________

Suggest businesses attach their business cards to their donations

Create and maintain a list of business donors

Liems ______________________

King's Discus ______________________

Puget Sound Fisheries ______________________

Aquarium Concepts ______________________

Fish Gallery and Pets ______________________

Midway Tropical Fish ______________________

Snubber's Fish and Friends ______________________

African Northwest ______________________

______________________ ______________________

Supplies needed

Dots and Sharpie markers _________________________

Pens _________________________

Note pad to record bids _________________________

Tape for hanging up signs _________________________

Bidding numbers _________________________

Split sheets _________________________

Bags _________________________

Computing Supplies

Laptops _________________________

Bar code readers _________________________

Printer _________________________

Server and access point _______________________

Wireless network cards ___________________

Training _________________________

New member handouts

Membership forms _________________________

Old newsletters _________________________

New Member packets _________________________

5. Advertising

Seattle Times ad _________________________

Web notice _________________________

Auction Check List

6. Manufacturer's handouts need to be laid out on a table

7. Sign in and bidding number handout

8. Input Split items

9. Hospitality table

10. Lay out of supplies on tables

11. Arrange cash-out and book keeping tables

12. Arrange computers and printer

13. Arrange backroom for sold items

14. Order and deliver pizza

Book Keeper Names

Record sold items

Verify items have bidder stickers on them

Auctioneers

Auction items

Coordinate with bookkeepers and runners

Runners

Take sold items to the back room and organize them by bidder

Check Out

Print receipts

Verify receipts / Collect cash

Distribute items from back room as they are paid for

Clean Up Volunteers

Stack chairs

Clean up garbage

Reposition tables

__________________________________________________________________