Re: [GSAS-board] General Auction Checklist - Changes needed for n ew software procedures

[Erik Olson <erik@thekrib.com>]

For future reference, add to the "computer" section, "Pre-printed tags" 
and "scotch tape and masking tape".

   - Erik

On Wed, 28 Feb 2007, Sanford, Dave   LHS-STAFF wrote:

> Don't forget to add Kevin Foxen's A Place for Pets in Burien.
>
>
>
>
>
>  _____
>
> From: Rick Rose [mailto:rick-rose@comcast.net]
> Sent: Wednesday, February 28, 2007 1:11 AM
> To: 'Greater Seattle Aquarium Society board members'
> Subject: [GSAS-board] General Auction Checklist - Changes needed for new
> software procedures
>
>
>
> Pre-General Auction Check List
>
>
>
>
>
> 1.    Donations
>
>
>
> Manufacture's  to contact
> _________________________
>
>
>
>
> Store Donations
>
>
>            Introduction and Thank You letters
> _________________________
>
>            Suggest businesses attach their business cards to their
> donations
>
>            Create and maintain a list of business donors
>
>                        Liems
> ______________________
>
>                        King's Discus
> ______________________
>
>                        Puget Sound Fisheries
> ______________________
>
>                        Aquarium Concepts
> ______________________
>
>                        Fish Gallery and Pets
> ______________________
>
>                        Midway Tropical Fish
> ______________________
>
>                        Snubber's Fish and Friends
> ______________________
>
>                        African Northwest
> ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>
>
> 2.    Supplies needed
>
>
>
> Dots and Sharpie markers         _________________________
>
> Pens                                         _________________________
>
> Note pad to record bids           _________________________
>
> Tape for hanging up signs          _________________________
>
> Bidding numbers                       _________________________
>
> Split sheets                               _________________________
>
> Bags                                         _________________________
>
>
>
>
>
> 3.    Computing Supplies
>
>
>
> Laptops                        _________________________
>
> Bar code readers          _________________________
>
>      Printer                          _________________________
>
>      Server and access point  _______________________
>
>      Wireless network cards            ___________________
>
>      Training                        _________________________
>
>
>
> 4.    New member handouts
>
>
>
> Membership forms        _________________________
>
> Old newsletters _________________________
>
> New Member packets  _________________________
>
>
>
>
>
> 5.  Advertising
>
>
>
> Seattle Times ad           _________________________
>
> Web notice                   _________________________
>
>
>
>
>
>
> Auction Check List
>
>
>
>
> 6.      Manufacturer's handouts need to be laid out on a table
>
> 7.      Sign in and bidding number handout
>
> 8.      Input Split items
>
> 9.      Hospitality table
>
> 10.  Lay out of supplies on tables
>
> 11.  Arrange cash-out and book keeping tables
>
> 12.  Arrange computers and printer
>
> 13.  Arrange backroom for sold items
>
> 14.  Order and deliver pizza
>
>
>
>
> Book Keeper Names
>
>
>
>
> Record sold items
>
> Verify items have bidder stickers on them
>
>
>
>
>
>
>
>
>
>
>
>
> Auctioneers
>
>
>
>
> Auction items
>
> Coordinate with bookkeepers and runners
>
>
>
>
>
>
>
>
>
>
>
>
> Runners
>
>
>
>
> Take sold items to the back room and organize them by bidder
>
>
>
>
>
>
>
>
>
>
> Check Out
>
>
>
>
> Print receipts
>
> Verify receipts / Collect cash
>
> Distribute items from back room as they are paid for
>
>
>
>
>
>
> Clean Up Volunteers
>
>
>
>
> Stack chairs
>
> Clean up garbage
>
> Reposition tables
>
> __________________________________________________________________
>
>
>
>
>
>
>
>

-- 
Erik Olson
erik at thekrib dot com
_______________________________________________
GSAS-board mailing list
GSAS-board@thekrib.com
http://lists.thekrib.com/mailman/listinfo/gsas-board