Re: [GSAS-board] Treasurer Report

["Susan Welenofsky" <welenofsky@comcast.net>]

I tried to do that with a form last month, bidder, item description, split
or donation but even that was confusing, especially when it came to people's
totals. I think the best thing is to have the runner hand out three records
(slips of paper) for each item. Seller's fill out the general info
beforehand and the runner hands the item along with receipt to the buyer and
seller? 

I can handle the money, making change etc., but I can't memorize who bought
what and for how much and rifle through piles of papers trying to find
someone while the auction is zipping along. If every meeting turns into a
60+ item auction, then you are going to go through a lot treasurers. It's
been a great fundraiser, but it's getting complicated when there is a pile
of stuff. How about Paul or another board member handle it this time since I
did it in September.

Susan

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com]
On Behalf Of Phil Lacefield Jr.
Sent: Thursday, October 09, 2008 9:11 AM
To: 'GSAS board members and alumni'
Subject: Re: [GSAS-board] Treasurer Report

>>I am definitely going to need help figuring out who owes what at the next
auction. 

I agree with Susan.  We should make it a rule that no one pays until the end
of the auction, period.  Calye was helping as much as she could, but poor
Susan was still swamped with work.

Y'know, the Vancouver club's auction forms were pretty cool,a nd I still
have them here onmy desktop.  If everyone agrees, I could redo them for our
club's use, and we could simply keep a stack of them on hand for our monthly
auctions.  Thoughts?

Phil



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