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Re: [GSAS-board] General Auction Checklist - Changes needed for n ew software procedures



For future reference, add to the "computer" section, "Pre-printed tags" 
and "scotch tape and masking tape".

   - Erik

On Wed, 28 Feb 2007, Sanford, Dave   LHS-STAFF wrote:

> Don't forget to add Kevin Foxen's A Place for Pets in Burien.
>
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>  _____
>
> From: Rick Rose [mailto:rick-rose@comcast.net]
> Sent: Wednesday, February 28, 2007 1:11 AM
> To: 'Greater Seattle Aquarium Society board members'
> Subject: [GSAS-board] General Auction Checklist - Changes needed for new
> software procedures
>
>
>
> Pre-General Auction Check List
>
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> 1.    Donations
>
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> Manufacture's  to contact
> _________________________
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> Store Donations
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>            Introduction and Thank You letters
> _________________________
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>            Suggest businesses attach their business cards to their
> donations
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>            Create and maintain a list of business donors
>
>                        Liems
> ______________________
>
>                        King's Discus
> ______________________
>
>                        Puget Sound Fisheries
> ______________________
>
>                        Aquarium Concepts
> ______________________
>
>                        Fish Gallery and Pets
> ______________________
>
>                        Midway Tropical Fish
> ______________________
>
>                        Snubber's Fish and Friends
> ______________________
>
>                        African Northwest
> ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
>
>                        ______________________    ______________________
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>                        ______________________    ______________________
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>                        ______________________    ______________________
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>                        ______________________    ______________________
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>                        ______________________    ______________________
>
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> 2.    Supplies needed
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> Dots and Sharpie markers         _________________________
>
> Pens                                         _________________________
>
> Note pad to record bids           _________________________
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> Tape for hanging up signs          _________________________
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> Bidding numbers                       _________________________
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> Split sheets                               _________________________
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> Bags                                         _________________________
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> 3.    Computing Supplies
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> Laptops                        _________________________
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> Bar code readers          _________________________
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>      Printer                          _________________________
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>      Server and access point  _______________________
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>      Wireless network cards            ___________________
>
>      Training                        _________________________
>
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> 4.    New member handouts
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> Membership forms        _________________________
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> Old newsletters _________________________
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> New Member packets  _________________________
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> 5.  Advertising
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> Seattle Times ad           _________________________
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> Web notice                   _________________________
>
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> Auction Check List
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> 6.      Manufacturer's handouts need to be laid out on a table
>
> 7.      Sign in and bidding number handout
>
> 8.      Input Split items
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> 9.      Hospitality table
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> 10.  Lay out of supplies on tables
>
> 11.  Arrange cash-out and book keeping tables
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> 12.  Arrange computers and printer
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> 13.  Arrange backroom for sold items
>
> 14.  Order and deliver pizza
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> Book Keeper Names
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> Record sold items
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> Verify items have bidder stickers on them
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> Auctioneers
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> Auction items
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> Coordinate with bookkeepers and runners
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> Runners
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> Take sold items to the back room and organize them by bidder
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> Check Out
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> Print receipts
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> Verify receipts / Collect cash
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> Distribute items from back room as they are paid for
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> Clean Up Volunteers
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> Stack chairs
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> Clean up garbage
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> Reposition tables
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> __________________________________________________________________
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>

-- 
Erik Olson
erik at thekrib dot com
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