Re: NEC/ TN

[Karen Randall <krandall@world.std.com>]

At 01:10 AM 3/30/2000 -0500, Mary wrote:

>Charlene and I have been corresponding about a silent auction as well.  One
>of the organizations at the TN AQ holds them in a particular way which seems
>to work well.  Charlene would like to hold them in the same way.  It sounds
>good to me - they seem to avoid the pitfalls NEC had to deal with when they
>had silent auctions, and I have asked her for more information on the
>preparations  involved.  I will forward you what she has said so far.

That sounds good.  I know that silent auctions can be run efficiently and
without a lot of hassle if they are set up right... I've been to several
long-standing ones that are.  

>Charlene has suggested selling other aquatic plant-related donations in
>addition to the plants.  We haven't discussed lots brought in by other
>attendees.  I am wondering how much money we should aim to rise for seed
>money for the next convention.  Lots brought in by attendees would make the
>auction longer.  Even if we limited the lots to 5 per person say,  that
>would make many more goods to sell.  Could we handle that in a silent
>auction?

Even if you have a "lot of lots" you are not going to have that many
different species.  One of the long term silent auctions I've gone to does
it this way.  If there are multiples of one item, they are ALL put on the
same auction card.  (we could do this for all lots of a single species, no
matter who donated them)  The person who bids highest on the card gets
first pick, the next highest gets 2nd pick, etc, until there are no more.

Another way to have neat stuff to auction but keep the auction simpler (and
smaller) is to make all lots donation only.  The whole purpose of this
first event is to plan and prepare for the "big one".  I think most people
would be willing to donate some plants to the cause.  Then NEXT year work
out the details of splitting money with the vendors.

>I leave for parent's weekend tomorrow morning at my son's school and will be
>gone until late Sun. night.

Have fun!

Karen
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