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Re: MCM - Digest V1 #298
-----Original Message-----
From: MCM - Digest <owner-aga-mcm-digest@thekrib.com>
To: aga-mcm-digest@thekrib.com <aga-mcm-digest@thekrib.com>
Date: Monday, May 15, 2000 7:14 AM
Subject: MCM - Digest V1 #298
>
>MCM - Digest Monday, May 15 2000 Volume 01 : Number 298
>
>
>
>In this issue:
>
> Re: Whip-crack: ELECTIONS/VOTING RIGHTS
> Re: AGA management direction
> Re: Whip-crack: ELECTIONS/VOTING RIGHTS
> Re: MCM - Digest V1 #297
> Re: MCM - Digest V1 #296
>
>To unsubscribe, send mail to majordomo@aquatic-gardeners.org with
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>> MANAGEMENT
>>
>> Does MC vote on issues? Entire SC Discussion
>>
>> "Up until the TAG vote, the SC has made all the "major" decisions
>regarding
>> the AGA. The MC has been more advisory in capacity, as well as, in
>theory,
>> running various committees. I'm not saying that another model might not
>be
>> better, just that this is how it has been done up until now. But I think
>> we ALL agree that AGA could stand with some new ways of doing business.
I
>> don't have any problem with changing things, but I think we should make
>> some decisions on how we think things _should_ be done, and get it
written
>> down in some fashion so that we don't have to reinvent the wheel every
>time
>> a decision, particularly a contentious one, needs to be made." - Karen
>>
>>
>> INCORPORATION
>>
>> Draft bylaws Bob McCaw ? need to find out ?
>> Approve Bylaws SC or MC pending draft?
>>
>> http://lists.thekrib.com/aga-mcm/msg00730.html
>> http://lists.thekrib.com/aga-mcm/msg00727.html
>> http://lists.thekrib.com/aga-mcm/msg00720.html
>> http://lists.thekrib.com/aga-mcm/msg00714.html (the main one from Bob
>McCaw)
>> http://lists.thekrib.com/aga-mcm/msg00698.html
>> http://lists.thekrib.com/aga-mcm/msg00695.html
>> http://lists.thekrib.com/aga-mcm/msg00691.html
>> http://lists.thekrib.com/aga-mcm/msg00675.html (Bob Cashin's original
>bylaws)
>> http://lists.thekrib.com/aga-mcm/msg00634.html
>> http://lists.thekrib.com/aga-mcm/msg00624.html (Bob McCaw's first
message)
>>
>>
>> SALES
>>
>> Expand T-shirt and pin sales? tabled
>>
>> "I have only been selling T-shirts and pins when I go to events or
>> speaking engagements. I have sold a couple by mail but I would gladly
turn
>> them over if someone would like to take over. I have enjoyed selling them
>> but as Karen says you have to pack them along." - Dorothy
>>
>> Archived TAG articles on CD-ROM tabled
>> Continue printing back issues?
>> http://lists.thekrib.com/aga-mcm/msg00682.html
>>
>> Unusual Plant Sales tabled
>>
>> TREASURY
>> Need annual budget from everyone E-mail David!
>> responded: erik
>>
>> Treat Canadians as other non-US because of $3.50 charge david discussion
>>
>> TAG
>>
>> Get soft copies of documents from Universal Printing erik waiting on John
>Cogwell
>> Mary says may need to call him: (919) 361-5809
>> 5/8 - called John. Says he'll have info for me this afternoon
>>
>> Scan old TAGs for archive erik proceeding
>> http://lists.thekrib.com/aga-mcm/msg00697.html
>>
>> Memberships expiring jack resolved (not an issue)
>> "I have been continuing Dorothy's tradition of sending out
>> renewal notices." - Jack
>> Membership database upgrade jack tabled?
>> (filemaker? internet-based?)
>>
>> Membership Roster in TAG tabled?
>>
>> Advertising in other publications mary resolved
>>
>> WEBSITE
>>
>> what to do with Olga's survey? tabled
>> http://lists.thekrib.com/aga-mcm/msg00873.html
>> add survey to membership database? tabled
>>
>>
>> VOLUNTEERS
>> Volunteer coordinator tabled
>> http://lists.thekrib.com/aga-mcm/msg00668.html
>>
>> Tim Belanger tabled
>> http://lists.thekrib.com/aga-mcm/msg00847.html
>>
>>
>>
>>
>>
>>
>> The Steering Committee:
>>
>> Neil Frank
>> Karen Randall
>> Erik Olson
>> Dorothy Reimer
>> David Lass Treasurer>> Bob Cashin
>>
>> The Management Committee:
>>
>> Jack O'Leary Membership
>> Mary McCaw TAG Editor
>> Paul Krombholz Education and Technical Advisor
>> Merrill Cohen
>> Charlene Nash Convention Chair
>> Mike Hellweg Historian
>> Diana Walstad Sales
>>
>>
>> --
>> Erik Olson
>> erik at thekrib dot com
>>
>> ------------------
>------------------------------
>
>Date: Sun, 14 May 2000 12:47:44 -0400
>From: "David Lass" <davidlass@villasunscape.com>
>Subject: Re: AGA management direction
>
>Could not agree more.
>David
>- ----- Original Message -----
>From: <MichaelAngelaH@aol.com>
>To: <aga-mcm@thekrib.com>
>Sent: Sunday, May 14, 2000 3:24 AM
>Subject: AGA management direction
>
>
>> Erik,
>>
>> You have taken on the difficult task of Chairman of the AGA at a time
when
>> the organization has reached a turning point (a point of positive growth,
>I
>> hope). For the last two weeks I have been preoccupied with my own club's
>> show ( I was co-show chairman and am also the president of my local club,
>and
>> somehow have now become involved on the formation committee of the new
Mid
>> America Council of Aquarium Societies) and with my boss being in the
>hospital
>> (doing two jobs at work) so I have not had time to respond to your first
>> letter. Sorry. I know how frustrating that can be when you ask a
question
>> and it seems no one answers. I will try not to let it go that long again.
>>
>> I have been thinking about the by-laws, the SC/MC relationship, and the
>> organizational direction of the AGA since Karen brought it up at the
Falls
>in
>> 1998. I have come up with a few ideas, but have had little time to put
>them
>> down in writing.
>>
>> I'll give you a brief summary:
>>
>> There are several successful national clubs out there that can serve as a
>> model without our having to "reinvent the wheel". Not just fish hobby
>clubs
>> like the ACA, the ALA or the AKA, but also several other national bodies
>for
>> other non-profit groups (various gardening groups come to mind), not to
>> mention any corporation you care to name. They all run basically the
same
>> way. I have just been through re-incorporating my own local club, and I
>can
>> assure you it is not a fun job. The attorney's really do earn their
>money.
>>
>> Basically, it comes down to having a general membership elected body
which
>> has voting power, and a separate group of committee heads which report to
>the
>> elected body. The elected body should be a small, fixed number of
persons
>> specifically spelled out in the By Laws. This number cannot be changed
>> without a majority vote of the membership ammending the By Laws. These
>are
>> the people charged with minding/spending the membership's monies. This
>would
>> be the Board of Directors. I would suggest a group of 6 to 8; a
>President
>> (or Chairman), a Vice-President (or VVice-Chairman), a Treasurer, a
>> Secretary, and two to four "members at large". I would have them each
>serve
>> a two year term. Half of them would come up for election each year.
This
>> would avoid the potential for a whole new group of leaders to come in and
>no
>> one have any idea what is going on. The duties of each position would be
>> spelled out in the By Laws. I would not limit the number of terms which
a
>> person could serve. At least two of these people, the Treasurer and I
>would
>> suggest the President, should have the "power of the purse." They
should
>> also be bonded, an inexpensive insurance against any posssible problem
>that
>> could possibly arise. This all needs to be very specifically spelled out
>in
>> the By Laws.
>>
>> The President (chairman) would have the power to replace anyone who
>resigns
>> or who cannot perform the duties of their office. Replacing a Board
>member
>> who doesn't want to leave, but who is causing harm to the organization,
>> requires a vote of the entire Board. A replacement would then be
appointed
>by
>> the President. Either way, this position would then be filled at the
next
>> election by another candidate who would serve the remainder of the term
of
>> the former board member. This Board should have a specific "meeting"
>date,
>> when the President would spell out the current business to the board, and
>the
>> board would have a specified time (say 7 days) to respond. They would
>each
>> have a specified Committee chair or chairs (from the current MC) who
would
>> report directly to them, and they would in turn report it to the Board.
>>
>> Since this group is responsible for all of the membership's monies, the
>> membership should (and possibly, legally, in a non-profit corporation
>must)
>> have the right to vote for their representatives on the Board. The
>positions
>> of committee chairs can be filled as needed by appointment of the
>President,
>> with the advice and consent of the Board.
>>
>> I realize this response was a little lengthy, but as I have just been
>through
>> it locally, and it looks like I'm going to be doing it here in the mid
>> west/mid south, I thought I would share some of the ideas with you. Since
>I
>> have the experience, I should also volunteer to be on the committee that
>> writes the By-Laws. These would then have to be approved by our current
>> leadership (SC/MC) and then by a vote of the membership.
>>
>> By the way, the committee chairs would be given budgets which could be
>spent
>> without the Board having to approve every little expense, which can
become
>> quite tedious. They would not have a voting position, unless they were
>also
>> one of the members of the elected Board, but would be able to suggest
>ideas
>> to the Board. I would also let them in on the discussions of the Board
>to
>> let them give comments on the areas that pertain to their committee
>> specifically, and to the membership in general. This is also a great way
>for
>> members of the Board to stay in contact with other members outside of
>their
>> regular contacts. There I go getting wordy again, sorry.
>>
>> Good nite,
>>
>> Mike
>> ------------------
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"incorporate".
>Date: Sun, 14 May 2000 10:03:36 -0700 (PDT)
>From: Erik Olson <erik@thekrib.com>
>Subject: Re: Whip-crack: ELECTIONS/VOTING RIGHTS
>
>On Sun, 14 May 2000, David Lass wrote:
>
>> Seems to me that this question will be resolved when Bob McCaw
incorporates
>> AGA and we set up stuff like By-Laws, etc.
>
>This is true, but that is because we need to resolve this issue *before*
>Bob draws everything up. :)
>
>Also, I like Mike's proposal/suggestions. It resolves the issue Bob McCaw
>was concerned about, namely replacing board members, but still leaves the
>organization run by its members. Presumably, for the yearly voting, we
>would include a ballot with an SASE in an issue of TAG?
>
> - Erik
>
>- --
>Erik Olson
>erik at thekrib dot com
>
>
>
> ------------------
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>
>------------------------------
>
>Date: Sun, 14 May 2000 23:33:41 -0400
>From: Neil Frank <nfrank@mindspring.com>
>Subject: Re: MCM - Digest V1 #297
>>At 04:12 AM 05/14/2000 -0700, you wrote:
>> * Can the MC vote, or is it just the SC?
>> * How are committee members elected? (General membership?)
>
>I did not recently voice my opinion bc I did not realize I was supposed to
><g> (Erik, can you make this more clear in the list... like CAPS with the
>words: RESPONSE from ALL SC... or ...ALL MC)....or with special symbol
>like astericks.
>
>My respnses now:
>I have previously said, and repeat now, that only the SC votes..... for the
>good reasons that Erik has mentioned (and others), it would be best if the
>MC were just advisory to the SC and the other MC.
>>OK, so if we did this, then I assume it would be the Steering Committee
>>that can appoint members of the MC.
>
>Yes.Committee members selected and retired by SC. Periodic
>review/reinstatement by SC would be needed.
>
>
> But how would new members be
>>appointed in the SC? Is it OK for the SC to select (and dispose of, if
>>necessary) its own? I think that's how it works now. I'd like to hear
>>more about how some other organizations do this.
>
>There was some discussion on this issue in responses to Bob Cashin's
>proposed bi-law language.. I can't remember the specifics.... it was
>similar to what Mike outlined.....it would be good if someone can dig up or
>repeat the ealier AGA discussion.
>
>I like Mike's idea of 2 year terms....voted by general memmbership. ... I
>think that is what we had previously drafted. There might be also value in
>a special category for SC people who have served a long time.... but
>eventually get voted out... just to keep them around in an advisory
>capacity. This can include several of us on the current SC. Some
>organizations may have a special category for this situation.
>- --Neil
>
>PS. Has content of event brochure been finalized?
>
>
>
>
>
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>
>------------------------------
>
>Date: Sun, 14 May 2000 23:36:15 -0400
>From: Neil Frank <nfrank@mindspring.com>
>Subject: Re: MCM - Digest V1 #296
>
>At 04:12 AM 05/11/2000 -0700, you wrote:
>>> I'll help out with the AGA summit, ............
>
>I have seen several refereces to "summit"
>
>It is my recollection that we decided to save this for the period events
>when the big names from the international community were invited.
>- --Neil
I'd like to express my opinion for what it is worth.
I see the SC as the 'steering wheel' of AGA and they are running the
organization where the MC are the active committees to bring the facts to
the SC. The SC votes but the MC does not.
The SC can appoint replacements as required and they could come from the MC
who are people who have really expressed an interest in furthering the
concept.
The SC could run on two year terms to avoid getting all new ones at once and
the general membership should vote them in. If the membership is given this
vote they may find more people interested in promoting our cause.
The SC makes all the 'major' decisions and the MC is an advisory compacity.
This all has to be spelled out in the By-Laws which I'm glad to see are
going ahead now.
Mike has some great ideas which I hope will be given thought..
I'm with you Eric lets all get together and get the discussion going in the
right direction.
Dorothy
>End of MCM - Digest V1 #298
>***************************
>
>
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