[AGA-mcm] aquascaping contest chair job

[Erik Olson <erik@thekrib.com>]

On Mon, 28 Feb 2005, Phil Edwards wrote:

> > Something that now *does* occur to me is that I would like to retire 
> > from the aquascaping contest.  Not exactly a beginner job, but I'd be 
> > willing to help render assistance to a new coordinator.  But it's been 
> > five years, and I'm pretty tired of the abuse from the folks I'm 
> > out-of-touch with.
>
> What would this require?

The aquascaping contest "chair", at a minimum, needs to coordinate and/or 
delegate these 87 simple tasks:    :)

  * contact forums, magazines, clubs, individuals, about the contest on an 
ongoing basis before and during the contest.

  * Locate and select judges for the event who will be available during 
the proper time period.  Someone also needs to be a liaison to the judges 
during the judging period to insure they are "whipped" into finishing on 
time (mostly not a problem last year!), have any of their questions 
answered, and choose a best in show

  * Printouts or CD's to judges (mostly not needed... most recently for 
Amano, though)

  * receive entries through the mail, and enter or merge that information 
to the contest website.

  * Proofing of entries, correct spelling, fix up images, etc.

  * Technical contact to administor the contest website

  * Make CD-ROM of website

  * Order ribbons to be presented at the convention and/or mailed out

  * Coordinate with vendor contact guy or convention people to get some
    prizes for the top winners

  * Send thank-you notes or gifts to the judges

In the past few years, I've done all but the first one of these.  All 
these jobs could be delegated.  I'm also happy to continue doing 
administration of the website and creating the CD-ROMs, possibly assisting 
another person through most of the other tasks the first year.

Some optional duties to delegate or eliminate, if energy and time allows:

  * Review rules with other volunteers, manage squabbles that ensue
  * Print out 8x10's of entries for convention

Now here's an interesting thing.  A lot of these tasks are pretty easy and 
straightforward, right?  You'd think that folks would be jumping all over 
each other to help like the way Paul was yesterday?  It's AMAZING how 
quiet it gets on the contest "volunteers" list when I actually send this 
out and ask who'd like to take on one of the jobs, especially contacting 
magazines or ordering ribbobs.  What I find is there's a lot of talk and 
not a lot of doing.

One other thing is that in reality it's not as bad as it looks in that 
list.

  - Erik

--
Erik Olson
erik at thekrib dot com
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