Re: [AGA-mcm] Re: Request for Proposals to Host AGA 2006 Convention

["S. Hieber" <shieber@yahoo.com>]

Unfortunately, the farther out you go, the harder it will
be to get firm commitments from hotels, possibly on room
rates but certainly on banquet charges. We had to deal with
this to some extent in the negotiations with the hotels for
2004. Also, memberships in locals, because they are
smaller, can change dramatically in a small period -- so
there's some risk there that increases with earlier
deadlines.

I think whatever deadlines we present have ended up, and
will in the future end up, being soft when push comes to
shove. We're not flooded with proposals and we're unlikely
to turn down a proposal that otherwise looks pretty good
but is, say, a month late.

I guess my basica view is that more than a year will reduce
the number of prospective hosts while less than 9 months,
which in practice actually ends up being probably 8 months
or maybe less, just crowds the work too much.

Is there something magic about the exact number of months?
I don't thinks so. I think they're numbers we can agree on
and a month or two either way probably isn't going to make
much diff in practice.

As for SFBAAPS and any perception of bias, we've given
SFBAAPS less restrictive deadlines, and if I understand
Erik's comments earlier today, a lead time for SFBAAPS of
about half of what we are talking about has not been
written off by everyone. SFB certainly has no room to
complain that it hasn't been getting as good as anyone
else. As far as bias in the other direction, well, I'd hate
to tell all the other clubs that, say, six months is the
deadline, and then be faced with a proposal 5 or 4 months
before the event. I woulnd't want to do that in any event,
which might be reason enough not to do it with SFB 9or
might not) -- I'm really torn on that.

sh
--- Phil Edwards <biotypical@hotmail.com> wrote:
> How about having a draft proposal due 12 months ahead of
> time with the final 
> due no later than 10 months.  We've given SFBAAPS the
> reason of businesses 
> and people planning their vacations/trade shows a year
> ahead of time enough 
> that I think we need to live up to our end of that
> statement.  By allowing 
> any other clubs the option of a draft proposal being in
> later than 12 months 
> I think it sends a biased statement.  Given, we were
> willing to give SFB 
> special consideration in the first place.
> 
> To be honest, I would really like to see proposals in
> 14-16 months prior to 
> the actual event with the final proposal ironed out 12
> months in advance.  
> That gives all parties involved plenty of lead time and
> the ability to 
> coordinate speakers and whatnot with the folks doing the
> show going on 
> during the planning for the following year's show.
> 
> 


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