Re: charlene again, and next year's convention (fwd)

["Karen Randall" <krandall@world.std.com>]

I wrote to Charlene and asked for a little more info.  Here's what she sent
me:

----- Original Message -----
From: "Charlene Nash" <ecn@tennis.org>
To: "'Karen Randall'" <krandall@world.std.com>
Sent: Friday, September 20, 2002 2:56 PM
Subject: RE:


> val and I did that today. With their cutoffs it is actually cheaper to
have
> it with 20 people than cancel! 90 day cutoff is past and after Oct 8 we
will
> have to pay all of their anticipated income (15,000) but if we show up it
> will only be about 3,000! I am sure we will get a lot around the middle of
> Oct as usual but I do think we are a bit behind the last two years.
Wouldve
> thought we would have at least 40 by now, especially being in the middle
of
> the country and having Claus as a draw! Maybe another blurb by you
> encouraging them next week, then TAG and then we just hope for the best!
See
> ya in Houston, no matter what I reckon!

> > -----Original Message-----
> > From: Karen Randall [SMTP:krandall@world.std.com]
> > Sent: Friday, September 20, 2002 2:42 PM
> > To: Charlene Nash
> > Cc: Erik Olson
> > Subject: Re:
> >
> > Hi Charlene,
> >
> > Well, I hope that we will see the same thing as the last two years, that
> > we
> > get the bulk of the registrations during the last month before the
closing
> > date.  I did post a message on the APD last week mentioning that this
was
> > a
> > good time to book plane tickets, as the price was quite low.  I'd be
happy
> > to post again next week, and TAG SHOULD be in the mail by the first of
the
> > week, so people will be getting that as a reminder as well.
> >
> > How many registrations do we need to be able to meet the hotel quota?
> > what
> > happens if we don't meet that quota? I know with the Marriott in
Hartford,
> > you pay a certain set amount for the room if you have 80% of the quota,
> > and
> > a larger amount if you have 50%... it's not an all-or-nothing sort of
> > decision.  I think we need to know what those cut-offs are so that the
BOD
> > can decide whether to go ahead even if we end up having to foot part of
> > the
> > bill, or not.
> >
> > Karen

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I really think it's WAY better for PR that we hold the convention even if
there is a light turn-out anyway.   Even if it ends up costing the AGA
money, Those people who had already made their travel arrangements would be
left holding the bag with plane tickets to Houston if we cancelled.  They
(and that includes me! would NOT be happy!)

I think a lot of people had already made their plane reservations before
Sept. 11th last year, and felt that they didn't want to waste the money by
not coming.  This convention is even more expensive to attend, and the
economy has been even worse this year.  I think a lot of people are feeling
the pinch.

Karen


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