Re: charlene again, and next year's convention (fwd)

["David VillaSunscape" <davidlass@villasunscape.com>]

Have we come to any consensus?
Should I deposit the checks and process the credit cards?
If there is a potential $15,000 liability here with the hotel I am sure not
going to put that on my credit card.
What do I do -- please?
David
----- Original Message -----
From: "Karen Randall" <krandall@world.std.com>
To: "AGA Steering Committee" <aga-sc@thekrib.com>
Sent: Friday, September 20, 2002 8:31 PM
Subject: Re: charlene again, and next year's convention (fwd)


> I wrote to Charlene and asked for a little more info.  Here's what she
sent
> me:
>
> ----- Original Message -----
> From: "Charlene Nash" <ecn@tennis.org>
> To: "'Karen Randall'" <krandall@world.std.com>
> Sent: Friday, September 20, 2002 2:56 PM
> Subject: RE:
>
>
> > val and I did that today. With their cutoffs it is actually cheaper to
> have
> > it with 20 people than cancel! 90 day cutoff is past and after Oct 8 we
> will
> > have to pay all of their anticipated income (15,000) but if we show up
it
> > will only be about 3,000! I am sure we will get a lot around the middle
of
> > Oct as usual but I do think we are a bit behind the last two years.
> Wouldve
> > thought we would have at least 40 by now, especially being in the middle
> of
> > the country and having Claus as a draw! Maybe another blurb by you
> > encouraging them next week, then TAG and then we just hope for the best!
> See
> > ya in Houston, no matter what I reckon!
>
> > > -----Original Message-----
> > > From: Karen Randall [SMTP:krandall@world.std.com]
> > > Sent: Friday, September 20, 2002 2:42 PM
> > > To: Charlene Nash
> > > Cc: Erik Olson
> > > Subject: Re:
> > >
> > > Hi Charlene,
> > >
> > > Well, I hope that we will see the same thing as the last two years,
that
> > > we
> > > get the bulk of the registrations during the last month before the
> closing
> > > date.  I did post a message on the APD last week mentioning that this
> was
> > > a
> > > good time to book plane tickets, as the price was quite low.  I'd be
> happy
> > > to post again next week, and TAG SHOULD be in the mail by the first of
> the
> > > week, so people will be getting that as a reminder as well.
> > >
> > > How many registrations do we need to be able to meet the hotel quota?
> > > what
> > > happens if we don't meet that quota? I know with the Marriott in
> Hartford,
> > > you pay a certain set amount for the room if you have 80% of the
quota,
> > > and
> > > a larger amount if you have 50%... it's not an all-or-nothing sort of
> > > decision.  I think we need to know what those cut-offs are so that the
> BOD
> > > can decide whether to go ahead even if we end up having to foot part
of
> > > the
> > > bill, or not.
> > >
> > > Karen
>
> --------------------------------------------------------------------------
--
> ------------------
>
> I really think it's WAY better for PR that we hold the convention even if
> there is a light turn-out anyway.   Even if it ends up costing the AGA
> money, Those people who had already made their travel arrangements would
be
> left holding the bag with plane tickets to Houston if we cancelled.  They
> (and that includes me! would NOT be happy!)
>
> I think a lot of people had already made their plane reservations before
> Sept. 11th last year, and felt that they didn't want to waste the money by
> not coming.  This convention is even more expensive to attend, and the
> economy has been even worse this year.  I think a lot of people are
feeling
> the pinch.
>
> Karen
>
>
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