Re: Draft Requirements and Guidelines Docs

["Karen Randall" <krandall@rdrcpa.biz>]

Just to let you know, the only reason I'm not replying is timing.  I'm
trying desperately just to READ this stuff between family weekend
commitments.  I'll have something to say, (though you guys are doing
great!<g>) but not until at least Monday!

Karen

Karen A. Randall
krandall@rdrcpa.biz
----- Original Message -----
From: "Erik Olson" <erik@thekrib.com>
To: "S. Hieber" <shieber@yahoo.com>
Cc: <aga-sc@thekrib.com>
Sent: Sunday, January 26, 2003 12:42 AM
Subject: Re: Draft Requirements and Guidelines Docs


> On Fri, 24 Jan 2003, S. Hieber wrote:
>
> > > End of section 1:  Selection will also be made based on
> > > the feasibility of
> > > the proposal and the strength & reputation of the local
> > > club.
> >
> > [It would be nice if would could say how this was going to
> > be assessed.]
>
> Well, ultimately it's going to be a go/no-go and part of that decision is
> a little subjective based on the perceived reputation and stability of the
> club, and how "reasonable" the proposal sounds.   So if a club puts
> together a budget that lists Amano, Kasselman, Ole Pedersen and
> Arie de Graf as the guest speakers and assumes 500 people show up, it may
> be viewed as a bit suspect.  Likewise, a proposal put out by the DFW club
> would probably be viewed more positively than one put out by a club that
> just started this year.
>
> This is one reason that section where the club sells itself is so
> important.
>
> > > 2.2.1: Videotaping has never been a requirement, just an
> > > optional thing
> > > I've done.  Maybe change wording to reflect this.
> >
> > [If you're going to do it, we should just say that.  Of
> > course, you'd be welcome to assistance from you know who.]
>
> Here's a thought.  Can we include a single page that lists special notes,
> such as known people who want to help with various areas? i.e.
>
> "Silent plant auction: Darlene Walder has offered to chair.
>
> A/V: Erik Olson will videotape and also has microphones, mixers and other
> audio gear.
>
> The AGA board can help procure the guest speaker"
>
> This would keep the names off the formal proposal to be used year-to-year,
> but could be filled in on the one page.
>
> > > 2.5.1: Strike references to awards in the Banquet.  We
> > > have announced the
> > > aquascaping awards, but I think of that as a
> > > "per-conference" thing to be
> > > worked out.  Perhaps it should read "Saturday night
> > > banquet - may include
> > > announcements, awards, recognition, and a guest speaker".
> > >  Or maybe just
> > > "Saturday night banquet".
> > >
> > [Okay, but if it's going to be more than just eats, I think
> > the bidders need to have some idea of what to plan for.]
>
> OK, then definitely add more words instead of subtracting.  awards,
> announcements, guest speaker, recognition.
>
> > > 2.6.22: This seems too complicated for a convention of
> > > this size.  I would
> > > strike it completely.
> >
> > [There is this fork in the road that I tried not to decide
> > on in this draft, but the Board should decide for the final
> > document.  Are we going to contemplate a fish club being a
> > sponsor and wanting to have some things of their own,
> > auctions, speakers, competitions, etc.  I thought that was
> > going to give us a broader market and potentiallly a bigger
> > turnout.
> >
> > It has its drawbacks, as you point out.  It's easy enough
> > to strike, so should we wait and see what the others say?]
>
> Well, let's see what everyone else says, but I think we should seriously
> strike this one.  In general the board has been not so happy about the
> offers to have the AGA convention as part of a local club's non-AGA
> convention.
>
> > > 2.6.3: Is the roundtable a requirement?
> > [You guys tell me, I'm a novitiate :-)  Personally, I like
> > the Q and A -- it's like APD live]
>
> I don't think it's a requirement, but it's fun, so "May" seems
> appropriate.   But if a local club came up with something else better,
> I'd like them to be able to hold it instead of the roundtable.
>
> Perhaps instead a paragraph could be added at the end saying that tours,
> roundtable and auction times may be changable but the club should ask
> first?
>
> > > SPONSORSHIP, 2nd paragraph.  The b) category isn't
> > > relevant to our
> > > convention.
> >
> > [that's that fork in the road again -- if the local club
> > wants to include a contest, should we let them?  Might it
> > not help the draw?]
>
> OK, good point.  Withdraw that.  I think it's good to allow them to run a
> contest (and as such I didn't have any criticism where that's mentioned
> earlier).
>
> > > I didn't find any info about the silent auction.
> >
> > [Do we want the auction(s) to be silent?  If so, I'll
> > rewrite the docs to reflect that.  What info do you want
> > about the silent auction?]
>
> *I* think this should be at the discretion of the club.  They should be
> allowed to run it silent or live.  Both have advantages; the silent one is
> helpful when there's a limited number of people and items... folks can
> talk while browsing the items.  But I would prefer the live auction,
> because you can move a lot more items through, it's more exciting, and a
> lot of clubs know how to do that.
>
> So perhaps a mention that the auction can be silent or live?
>
> > > SPEAKER PROGRAM
> > >
> > > Distinguish between "transportation to and from the
> > > banquet" and airfare.
> >
> > [how about "trans between the conference and the airport"?]
>
> right... brain farted when I said "banquet", I guess. :)
>
> > > TREASURER
> > >
> > > Maybe add "investigate accepting payments by credit card
> > > if possible".
> >
> > [Tht will cost about 5-10% of the transaction -- is it
> > likely to be worth it since we can offer paypal?  Will it
> > actually increase the attendance?  I'd bet not
> > significantly.  Likely to increase bidding--probably will]
>
> Yeah, just for the auction.  I don't quite know how we could use paypal
> effectively for the auction.  And PayPal still skims 30 cents + 3% off
> each transaction.
>
> > What about sending to the others -- use the taggers@
> > address ?
>
> I've been bouncing everything to aga-sc, which is the board.  taggers is
> for the folks who put out TAG, i.e. Karen, Cheryl, you, me, Kathy.
>
> Now, given that nobody's replying on aga-sc, maybe we should ask taggers!
>
>   - Erik
>
> --
> Erik Olson
> erik at thekrib dot com
>
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