belated analysis of Convention Financials

[Erik Olson <erik@thekrib.com>]

I apologize for this being so late, but it's relevant for the upcoming 
review of the DFW club's proposal for the 2003 convention.

David sent me an excel spreadsheet of the convention financials, which is 
essentially this: 

2002 AGA Convention                                     
Revenues                                        
Registrations                            $4,840.00 
Raffle                                   $930.00 
Vendors & Ads                            $942.00 
Auction                                  $1,025.00 
Contribution from Tropica                $572.00 
                                          ========= 
                        Total Revenues   $8,309.00 
                                        
Expenses                                        
Claus' ticket                            $1,184.00 
Erik -- AV rental                        $125.00 
Valerie Grove -- misc expenses           $130.00 
Hotel -- rooms for speakers etc.        $1,473.21 
Hotel -- meeting rooms and banquets     $7,271.00 
Seller's portion of auction                                     
                        Total expenses   $10,183.21 

        Net profit from Convention       $(1,874.21)
                                        
I have some questions and observations about this, and maybe this needs to
go to Valerie Grove or Charlene, but here goes:

1. If we only took in $4840 for registrations, then at $125 per 
registration, only 38.7 people actually paid for their registration.  Now 
my brain is saying, how can this be?  There were supposed to have been 75 
people at that convention according to the list.  That would imply half 
the attendees got in for free.  I must be missing something.

2. Was there a more detailed breakdown of the hotel expenditures?  The 
figures that Larry is showing me look like we'll be paying at most HALF of 
what was paid last year.

  - Erik

-- 
Erik Olson
erik at thekrib dot com


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