Re: belated analysis of Convention Financials

["David VillaSunscape" <davidlass@villasunscape.com>]

The problem with the hotel is still on-going -- I have declined $2,000 of
the hotel bill -- and my biggest problem is that they refuse to provide us
with any kind of ijnvoice or summary. It's ridiculous, and Valerie has
gotten nowhere with them. I'm amazed -- their point of view is that we
signed a contract specifying costs and gave them my cr4edit card to pay them
and that's all.
I'll keep you posted.]
David
----- Original Message -----
From: "Erik Olson" <erik@thekrib.com>
To: <aga-sc@thekrib.com>
Cc: <taggers@thekrib.com>
Sent: Tuesday, March 25, 2003 10:50 PM
Subject: belated analysis of Convention Financials


> I apologize for this being so late, but it's relevant for the upcoming
> review of the DFW club's proposal for the 2003 convention.
>
> David sent me an excel spreadsheet of the convention financials, which is
> essentially this:
>
> 2002 AGA Convention
> Revenues
> Registrations $4,840.00
> Raffle $930.00
> Vendors & Ads $942.00
> Auction $1,025.00
> Contribution from Tropica $572.00
>   =========
> Total Revenues $8,309.00
>
> Expenses
> Claus' ticket $1,184.00
> Erik -- AV rental $125.00
> Valerie Grove -- misc expenses $130.00
> Hotel -- rooms for speakers etc. $1,473.21
> Hotel -- meeting rooms and banquets $7,271.00
> Seller's portion of auction
> Total expenses $10,183.21
>
> Net profit from Convention $(1,874.21)
>
> I have some questions and observations about this, and maybe this needs to
> go to Valerie Grove or Charlene, but here goes:
>
> 1. If we only took in $4840 for registrations, then at $125 per
> registration, only 38.7 people actually paid for their registration.  Now
> my brain is saying, how can this be?  There were supposed to have been 75
> people at that convention according to the list.  That would imply half
> the attendees got in for free.  I must be missing something.
>
> 2. Was there a more detailed breakdown of the hotel expenditures?  The
> figures that Larry is showing me look like we'll be paying at most HALF of
> what was paid last year.
>
>   - Erik
>
> --
> Erik Olson
> erik at thekrib dot com
>
>
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