Re: belated analysis of Convention Financials

[Erik Olson <erik@thekrib.com>]

Well, here is at least ONE clue.  I finally found the attendee list buried
in my backups, and there were in fact only 61 attendees, not 75.  Eleven
of these were clearly "comp-able", if you count the three organizers, the
speakers, Greg and Doug, and Mike Senske.  I guess if there were 10 more
comps or 20 of the attendees paid half price this would account for the
loss.

  - Erik


On Tue, 25 Mar 2003, Karen Randall wrote:

> I have no idea... This is the first break down I've seen.  But you're right,
> it doesn't sound right.
> 
> Karen
> 
> Karen A. Randall
> krandall@rdrcpa.biz
> ----- Original Message -----
> From: "Erik Olson" <erik@thekrib.com>
> To: <aga-sc@thekrib.com>
> Cc: <taggers@thekrib.com>
> Sent: Tuesday, March 25, 2003 10:50 PM
> Subject: belated analysis of Convention Financials
> 
> 
> > I apologize for this being so late, but it's relevant for the upcoming
> > review of the DFW club's proposal for the 2003 convention.
> >
> > David sent me an excel spreadsheet of the convention financials, which is
> > essentially this:
> >
> > 2002 AGA Convention
> > Revenues
> > Registrations $4,840.00
> > Raffle $930.00
> > Vendors & Ads $942.00
> > Auction $1,025.00
> > Contribution from Tropica $572.00
> >   =========
> > Total Revenues $8,309.00
> >
> > Expenses
> > Claus' ticket $1,184.00
> > Erik -- AV rental $125.00
> > Valerie Grove -- misc expenses $130.00
> > Hotel -- rooms for speakers etc. $1,473.21
> > Hotel -- meeting rooms and banquets $7,271.00
> > Seller's portion of auction
> > Total expenses $10,183.21
> >
> > Net profit from Convention $(1,874.21)
> >
> > I have some questions and observations about this, and maybe this needs to
> > go to Valerie Grove or Charlene, but here goes:
> >
> > 1. If we only took in $4840 for registrations, then at $125 per
> > registration, only 38.7 people actually paid for their registration.  Now
> > my brain is saying, how can this be?  There were supposed to have been 75
> > people at that convention according to the list.  That would imply half
> > the attendees got in for free.  I must be missing something.
> >
> > 2. Was there a more detailed breakdown of the hotel expenditures?  The
> > figures that Larry is showing me look like we'll be paying at most HALF of
> > what was paid last year.
> >
> >   - Erik
> >
> > --
> > Erik Olson
> > erik at thekrib dot com
> >
> >
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-- 
Erik Olson
erik at thekrib dot com

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