Assuming my hand recovers fully, I'd be happy to do drawings again for this
convention, but that's another thing that didn't get handled very well this
year. I was asked to do one for each main speaker. (not the focus group
people) We also decided to do the composite picture for the focus group
people's badges.
Thinking that we could make a little money on them too, the way we have done
at NEC, I made an extra set of prints, and about 25 sets of note cards.
I gave Larry the bag, and told him that the extra prints were for the
auction, and that he could use what cards he wanted as "thank you's" to
conference organizers, and the rest could either be sold or run thrugh the
auction. I don't know where the bag went, and I don't think Larry did
either. Very quickly people were helping themselves to both prints and
cards. I know a couple of the less attractive prints made it to the
auction, but I'm sure that these weren't used to best advantage.
I wouldn't have minded if the committee had decided to give ALL the stuff
away to worthy folks. But it should have been a decision, not just another
conference freebee to whoever got there first. I'm not even sure the
speakers (other than Christel, as hers never left our room) got the drawings
that were done specifically for them. It was fairly expensive, and very
time consuming to produce them all, and I was happy to both do the work and
donate them to help the AGA, but as it was, I don't think the AGA or the DFW
club benefitted much. (in contrast, between prints in the auction, and note
cards sold, NEC made a couple of hundred dollars)
So again, you can mention to them that if my hand gets better, I'm happy to
do the drawings, but I don't want to do all that work and then have it not
benefit the organization at all. It's not a big deal to make sure they're
dealt with appropriately, but it can't be left to chance as it was this
year.
Karen
----- Original Message -----
From: "S. Hieber" <shieber@yahoo.com>
To: <aga-sc@thekrib.com>
Sent: Saturday, January 03, 2004 5:36 PM
Subject: Re: GWAPA Proposal rough draft2 (fwd)
--- Cheryl Rogers <cheryl@wilstream.com> wrote:
Well, yes. I *begged* repeatedly for more information on
how that was
going to work so I could explain it in the literature.
They didn't
even have a coordinator for the LIVE auction until the
meeting before
the convention. To my knowledge, Larry *was* the Auction
committee and
he was overwhelmed.
I don't know whay the wait on geting the auction organizer
-- Larry and I spoke about this repeatedly for several
months. I don't think anyone knew until the end that that
organizer was not having anything to do with the silent
auction.
By the third round or so, I think the Silent folks had
the
thing down pretty well.
Yes, by then, I understood it too. :-)
It generated another problem which is the same people were
taking money for Live Auction, Silent Auction, Raffle,
registrations. It was a godawful mess to straigthen out
--everyone reported diff numbers. It's the only reason
took a week for the sellers' checks to go out.
Cash management is not something that one can do off the
cuff and do right -- not if one cares how the numbers come
out.
It was all pretty organized until the Auctions and raffle
happened. If I had it to do over -- knowing what I know now
-- I'd organize the auctions myself, as Treasurer. At a
minimum the cash management processes need to be clear and
approved by the Treasurer before the cash start changing
hands -- if one cares about the numbers.
Humph. Unless they have a volunteer to layout and print
for free (I'm
rolling off my chair laughing here) then they are dead
wrong.
You want I should pass that on or do want to give some more
specifics.
Btw, they're planning on professionally printing the
Contest pics.
So to be a bit more serious -- I'm going to tell them they
should itemize the printing and marketing costs in greater
detail to assuage the doubts that they can cover it with
what they have budgeted. Sound about right? OR I can use
your sentence above.
sh
=====
S. Hieber
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