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Re: GWAPA Proposal rough draft2 (fwd)
Hi Cheryl,
It's not a big deal, and it's NOT your fault!!!
I guess maybe if I had it to do over, I would have labeled them. But since
Larry had given me the list of who to make what for, and the list wasn't
very long, it didn't even occur to me that it could get mixed up. If it got
handed off to you at the convention, how could you POSSIBLY know what was
supposed to happen with them.
In any case, it's not a big deal. It's a little deal that could easily be
handled better with a TEENY amount of planning going forward. That was the
only point I wanted to make.<g>
Karen
----- Original Message -----
From: "Cheryl Rogers" <cheryl@wilstream.com>
To: <aga-sc@thekrib.com>
Sent: Saturday, January 03, 2004 9:48 PM
Subject: Re: GWAPA Proposal rough draft2 (fwd)
> Karen, Larry gave the bag to Barbara, to give to speakers when they
> registered. She didn't catch everyone and her helpers, Ben and Phil,
> didn't know about it at all.
>
> I was a little loopy at that point and kept forgetting, even though
> you told me more than once, who got what.
>
> But I know all speakers and focus group leaders went away happy.
> Everybody felt special. I made a big point of that by convention end.
> If the AGA didn't make as much as it could have because too many
> packets were given away, then I sincerely apologize to you for the
> mishandling.
>
> May I suggest that if you graciously agree do this again that each
> packet/picture be separately labelled for each individual speaker so
> that there is no guessing or, in my case, forgetting due to becoming
> overwhelmed.
>
> Cheryl
>
>
>
> Karen Randall wrote:
> > Assuming my hand recovers fully, I'd be happy to do drawings again for
this
> > convention, but that's another thing that didn't get handled very well
this
> > year. I was asked to do one for each main speaker. (not the focus group
> > people) We also decided to do the composite picture for the focus group
> > people's badges.
> >
> > Thinking that we could make a little money on them too, the way we have
done
> > at NEC, I made an extra set of prints, and about 25 sets of note cards.
> >
> > I gave Larry the bag, and told him that the extra prints were for the
> > auction, and that he could use what cards he wanted as "thank you's" to
> > conference organizers, and the rest could either be sold or run thrugh
the
> > auction. I don't know where the bag went, and I don't think Larry did
> > either. Very quickly people were helping themselves to both prints and
> > cards. I know a couple of the less attractive prints made it to the
> > auction, but I'm sure that these weren't used to best advantage.
> >
> > I wouldn't have minded if the committee had decided to give ALL the
stuff
> > away to worthy folks. But it should have been a decision, not just
another
> > conference freebee to whoever got there first. I'm not even sure the
> > speakers (other than Christel, as hers never left our room) got the
drawings
> > that were done specifically for them. It was fairly expensive, and very
> > time consuming to produce them all, and I was happy to both do the work
and
> > donate them to help the AGA, but as it was, I don't think the AGA or the
DFW
> > club benefitted much. (in contrast, between prints in the auction, and
note
> > cards sold, NEC made a couple of hundred dollars)
> >
> > So again, you can mention to them that if my hand gets better, I'm happy
to
> > do the drawings, but I don't want to do all that work and then have it
not
> > benefit the organization at all. It's not a big deal to make sure
they're
> > dealt with appropriately, but it can't be left to chance as it was this
> > year.
> >
> > Karen
> >
> > ----- Original Message -----
> > From: "S. Hieber" <shieber@yahoo.com>
> > To: <aga-sc@thekrib.com>
> > Sent: Saturday, January 03, 2004 5:36 PM
> > Subject: Re: GWAPA Proposal rough draft2 (fwd)
> >
> >
> >
> >>--- Cheryl Rogers <cheryl@wilstream.com> wrote:
> >>
> >>>
> >>>Well, yes. I *begged* repeatedly for more information on
> >>>how that was
> >>>going to work so I could explain it in the literature.
> >>>They didn't
> >>>even have a coordinator for the LIVE auction until the
> >>>meeting before
> >>>the convention. To my knowledge, Larry *was* the Auction
> >>>committee and
> >>>he was overwhelmed.
> >>
> >>
> >>I don't know whay the wait on geting the auction organizer
> >>-- Larry and I spoke about this repeatedly for several
> >>months. I don't think anyone knew until the end that that
> >>organizer was not having anything to do with the silent
> >>auction.
> >>
> >>
> >>>>By the third round or so, I think the Silent folks had
> >>>
> >>>the
> >>>
> >>>>thing down pretty well.
> >>>
> >>>Yes, by then, I understood it too. :-)
> >>
> >>
> >>It generated another problem which is the same people were
> >>taking money for Live Auction, Silent Auction, Raffle,
> >>registrations. It was a godawful mess to straigthen out
> >>--everyone reported diff numbers. It's the only reason
> >>took a week for the sellers' checks to go out.
> >>
> >>Cash management is not something that one can do off the
> >>cuff and do right -- not if one cares how the numbers come
> >>out.
> >>
> >>It was all pretty organized until the Auctions and raffle
> >>happened. If I had it to do over -- knowing what I know now
> >>-- I'd organize the auctions myself, as Treasurer. At a
> >>minimum the cash management processes need to be clear and
> >>approved by the Treasurer before the cash start changing
> >>hands -- if one cares about the numbers.
> >>
> >>
> >>>Humph. Unless they have a volunteer to layout and print
> >>>for free (I'm
> >>>rolling off my chair laughing here) then they are dead
> >>>wrong.
> >>
> >>You want I should pass that on or do want to give some more
> >>specifics.
> >>
> >>Btw, they're planning on professionally printing the
> >>Contest pics.
> >>
> >>So to be a bit more serious -- I'm going to tell them they
> >>should itemize the printing and marketing costs in greater
> >>detail to assuage the doubts that they can cover it with
> >>what they have budgeted. Sound about right? OR I can use
> >>your sentence above.
> >>
> >>sh
> >>
> >>=====
> >>S. Hieber
> >>
> >>__________________________________
> >>Do you Yahoo!?
> >>Find out what made the Top Yahoo! Searches of 2003
> >>http://search.yahoo.com/top2003
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> >>
> >
> >
> >
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> >
> >
>
> --
> Cheryl Rogers, Membership
> Aquatic Gardeners Association
> http://www.aquatic-gardeners.org
>
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