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Re: [AGA-sc] hospitality
Previously, we did a private suite becasue that was thrown in at no
further cost along with the other event rooms. It could be cheaper to buy
sodas and chips and use the vendor room than rent a room for Sat and
Sunday. We have $500 in the budget for Hospitality. Let's limit
Hospitaality to that -- if it means using the venodr room so we can buy
food and beverage, so be it.
We need to find that out. I suspect even adding on the cost of a suite for
hospitality for Fri. & Sat. night, it won't come to $500 if we're supplying
the refreshments ourselves. It also gives us that all-important place to
sort auction items.
As far as losing money, I don't think we should let that happen. If it's
really looking that bad this early on, we should just pull the plug on
this thing. This SF deal has been a slippery slope since just about day
one but we ought to have limits. If this thing is going to be a tank job,
then we should drop it. I think we can do this without losing money and
that we can be reasonably certain of that once we have a hotel deal. But
it depends onthe hotel deal. If, with that in hand, it looks very probable
that we can break even, then we go forward.
I agree, But I also think, from what I've heard, that Larry is really close
to a workable hotel deal.
There's no sonse going forward with a convention that half the board won't
even attend, that has such poor general attendance that it can't break
even.
In that case since we're going to do all the work, we might as well pick a
venue and agenda that fits our needs.
I'm not sure half the BOD wouldn't attend... I'd like to see a more dynamic
speaker line up. But we can get that going too... It's hard to finalize
speakers when we haven't finalized dates. I also don't think we need to
worry about poor attendance. This isn't an area like Chattanooga, where
EVERYONE needs to fly in... If NO ONE came from further than driving
distance, I think you could still get 60-70 locals. The organized hobby is
strong in that area. When I've spoken for SFAS, there have been more than
100 people in the room, and that's not the "plant club" itself.
I am also concerned at this point about moving the convention to the East
Coast, when I wasn't a few months ago. I can't do much running around at
this point, something that would definitely need to be done to work out a
new hotel deal. I'd love to believe I'll be fine and dandy by next Nov.,
but I've been warned that stress causes flares, and a flare like I've
experienced in the last month would leave me completely out of the game.
That would leave you as the only person on the ground and reasonably local.
Are you ready for that?
I feel really bad that I can no longer be the "fall back position", but I
think it's better to be honest about it now that to get in over my head and
disappoint the rest of you as well as myself. And I feel that it is
CRITICALLY important that we DO have a convention this year, and that it not
be an "add on" to someone else's event.
Karen
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