Re: [AGA-sc] Notification of Payment Received

[Erik Olson <erik@thekrib.com>]

I think what we should do is accumulate a list of slots to fill (let's 
start work on that after the current two projects (schedule and vendors) 
are done), and then say October 1st, we can round up people from the 
attendees to fill the slots.

Does that seem reasonable?

   - Erik

On Mon, 5 Jun 2006, Karen Randall wrote:

> Should we just play dumb and ASK who _THEY_ have arranged to fill these
> slots?
>
> Karen
>
> ----- Original Message -----
> From: "S. Hieber" <shieber@yahoo.com>
> To: "Aquatic Gardeners Association Board" <aga-sc@thekrib.com>
> Sent: Monday, June 05, 2006 10:43 AM
> Subject: Re: [AGA-sc] Notification of Payment Received
>
>
>> Yes, snacks are in the budget and can be reimbursed up to the budgeted
>> amount. It's good that SF checks before making an expenditure that it
>> expects the PA to cover -- they're not exactly organized.
>>
>> If we just tell folks to meet at x:00 am and board the bus, we risk a lot
>> of things going wrong, including people on the bus that shouldn't be
>> there, people that should be but are not on the bus but waiting for
>> further instructions. One reason I suggested scheduling the meeting time a
>> good while before the departure time.
>>
>> No tip guy, no ticket checker guy, no crowd organizer and question
>> answering guy? Who the hell in SF claimed to have organized this friggin
>> thing? That's who should be . . .
>>
>> I vote we hold the convention somewhere else. Is it too late to change
>> venue?
>>
>> sh
>>
>>
>> ----- Original Message ----
>> From: Erik Olson <erik@thekrib.com>
>> To: Leon Garden <usgardens@sbcglobal.net>
>> Cc: aga-sc@thekrib.com
>> Sent: Sunday, June 4, 2006 5:50:49 PM
>> Subject: Re: [AGA-sc] Notification of Payment Received
>>
>>
>> Hi Leon,
>>
>> That's good to know about the bus.  I am definitely holding to that
>> hardfast limit of 60 (hence my posts to aga-conheads reminding SFBAAPS of
>> this).  We're going to sell 50, and those will be guaranteed seats.
>> There will probably be a few others such as my wife and myself (though I
>> actually bought seats -- we'll consider that donation) who are going to
>> take other transportation in order to return to the convention early
>> enough to set up, coordinate and greet people at 4 (so that we do not have
>> a repeat of 2004).  We will keep the other 10 slots in reserve for
>> speakers and semi-paid folks who are going back early.
>>
>> We will definitely make sure that someone is coordinating the bus loading.
>> It will be a lot easier with only 50 instead of 100. (cc-ing AGA board so
>> someone else puts it on the checklist.)
>>
>> I thought we authorized you to do the snacks thing as part of the deal.
>> Guys, is this OK?
>>
>> I guess we should have tip-guy be the same as herd-guy.
>>
>>   - Erik
>>
>>
>> On Sun, 4 Jun 2006, Leon Garden wrote:
>>
>>> Erik,
>>>
>>>  I plan to meet the bus at the aquarium in Monterey -- someone else
>>> (who?) will coordinate loading the 50 field trippers. The bus actually
>>> has 56 or 58 seats -- I set the limit at 50 pax to preclude over
>>> crowding. You, of course, can use the seats however you like. But, the
>>> aquarium tour is limited to 60 people. Are you ready to authorize the
>>> purchase of snacks and coffee for the brief breifing period in the
>>> conference room before the behind the scenes tours? I plan to use one of
>>> the Starbucks meeting packs. If you have made that decision I'll put it
>>> on my list of pending preparations. You may want to designate who (on
>>> the bus) will pass the tip to the bus driver (if you are satisfied with
>>> the transportation).
>>>
>>>  Leon.
>>>  Erik Olson <erik@thekrib.com> wrote:
>>>  Hi Leon,
>>> Are you going to need one of the bus slots, or are you driving to/from
>>> Monterey?
>>> Thanks again for putting the field trip together!
>>> - Erik
>>
>> --
>> Erik Olson
>> erik at thekrib dot com
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-- 
Erik Olson
erik at thekrib dot com
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