[AGA-sc] auction backup

[Erik Olson <erik@thekrib.com>]

Hi folks,

In the absence of an auction volunteer (other than Gomberg...we don't want 
to go down that road, I think, but it's OK to have accepted his offer of 
stuff collector?), I have a backup plan.  I have a system that we've been 
using in Seattle for six years and I'm very familiar with.  The folks 
who've run the computers in our auctions (including a 10-year-old) found 
it pretty easy to deal with.  The Seattle club does their auctions a 
little differently, but I have adapted the forms for use in 
"everywhere-but-Seattle" auctions, as well as the AGA silent auction!  I 
put up mockups for your perusal and have a couple questions on them...

http://test.thekrib.com/livetest.pdf
http://test.thekrib.com/silenttest.pdf

1. What's the deal with the 2-part carbonless forms I see all the time? 
Is there a reason that the bidder needs a copy of each transaction?  They 
have the item.  I'd like to avoid this and have a SINGLE receipt that goes 
right to the computer people and in the "paper trail" bin/spindle/folder. 
If absolutely necessary, I could print the first form on 2-part carbonless 
laser paper, but that's expensive, time-consuming, and labor-intensive.

1a. We've not given out receipts in the silent auction, right?  That would 
seem to bolster the lack of need for live auction receipts too.

If it helps, my "system" does create itemized printouts when a person 
checks out.

2. What's the max number of bids to put on the silent auction forms?  I 
put 12 on the sample I did here.  Will that cover the 90% case (and they 
just continue on the back or other sheets in the high-profile items)?  Or 
should I do 3-per-page with 20 lines, or 2-per-page and put 30 lines 
instead?

Thanks for any insight here!

   - Erik

PS: My plan is to bring "the system" with me to San Jose, keep it with 
LaFlamme until November.  If someone else comes forward, cool, we'll use 
their system, but otherwise we'll have a decent backup.

-- 
Erik Olson
erik at thekrib dot com
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