Re: [AGA-sc] auction backup

[Larry Lampert <l_lampert@yahoo.com>]

I think this is a great idea. Obviously, they do not
have a plan yet so there is no reason to think they
will have anything by Nov.

I think Gomberg can be trusted to receive goods
although I would still do at least a rough inventory
when he delivers them. Not that I don't trust him
but....

IMO, we don't need reciepts for individual
transactions nor for the silent auction. Just one
total receipt after checkout of the live auction is
suffiecient. 

Barcodes, cool. I have wanted to try your new system
since you first told me abouit it. Do we have
everything we need? Bar code scanners, etc. Do we ever
run into problems with the bar codes with different
printers or paper stock? I am sure you have already
thought of all this but I am curious.

I think this will be great. You rock Erik!

I wish I could help out more this year. I will contact
Marineland for donations since I have freinds who work
there. I have already got Seachem so no need to call
them.

Regards,
Larry

--- Erik Olson <erik@thekrib.com> wrote:

> Hi folks,
> 
> In the absence of an auction volunteer (other than
> Gomberg...we don't want 
> to go down that road, I think, but it's OK to have
> accepted his offer of 
> stuff collector?), I have a backup plan.  I have a
> system that we've been 
> using in Seattle for six years and I'm very familiar
> with.  The folks 
> who've run the computers in our auctions (including
> a 10-year-old) found 
> it pretty easy to deal with.  The Seattle club does
> their auctions a 
> little differently, but I have adapted the forms for
> use in 
> "everywhere-but-Seattle" auctions, as well as the
> AGA silent auction!  I 
> put up mockups for your perusal and have a couple
> questions on them...
> 
> http://test.thekrib.com/livetest.pdf
> http://test.thekrib.com/silenttest.pdf
> 
> 1. What's the deal with the 2-part carbonless forms
> I see all the time? 
> Is there a reason that the bidder needs a copy of
> each transaction?  They 
> have the item.  I'd like to avoid this and have a
> SINGLE receipt that goes 
> right to the computer people and in the "paper
> trail" bin/spindle/folder. 
> If absolutely necessary, I could print the first
> form on 2-part carbonless 
> laser paper, but that's expensive, time-consuming,
> and labor-intensive.
> 
> 1a. We've not given out receipts in the silent
> auction, right?  That would 
> seem to bolster the lack of need for live auction
> receipts too.
> 
> If it helps, my "system" does create itemized
> printouts when a person 
> checks out.
> 
> 2. What's the max number of bids to put on the
> silent auction forms?  I 
> put 12 on the sample I did here.  Will that cover
> the 90% case (and they 
> just continue on the back or other sheets in the
> high-profile items)?  Or 
> should I do 3-per-page with 20 lines, or 2-per-page
> and put 30 lines 
> instead?
> 
> Thanks for any insight here!
> 
>    - Erik
> 
> PS: My plan is to bring "the system" with me to San
> Jose, keep it with 
> LaFlamme until November.  If someone else comes
> forward, cool, we'll use 
> their system, but otherwise we'll have a decent
> backup.
> 
> -- 
> Erik Olson
> erik at thekrib dot com
> _______________________________________________
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> AGA-sc@thekrib.com
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> 

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