Re: [AGA-sc] auction backup

["S. Hieber" <shieber@yahoo.com>]

Comments below:


----- Original Message ----
From: Erik Olson <erik@thekrib.com>
To: aga-sc@thekrib.com
Sent: Wednesday, August 23, 2006 11:24:15 PM
Subject: [AGA-sc] auction backup




1. What's the deal with the 2-part carbonless forms I see all the time? 
Is there a reason that the bidder needs a copy of each transaction?  They 
have the item.  I'd like to avoid this and have a SINGLE receipt that goes 
right to the computer people and in the "paper trail" bin/spindle/folder. 
If absolutely necessary, I could print the first form on 2-part carbonless 
laser paper, but that's expensive, time-consuming, and labor-intensive.

>>>>>Generally, the receipt is the buyer''s proof of payment and protection 
>>>>>gainst being couble charged or accused of theft. Also, it can be used for 
>>>>>expense account or business purposes. We should have a sign up somewhere 
>>>>>that says, payments to the AGA are not not tax-deductible under IRS rules 
>>>>>-- that is about the only reason I can think of for someone wanting a 
>>>>>receipt anyway. If someone insists on a receipt, one can be quickly 
>>>>>handwritten on any piece of paper handy. So, generally we can skip the 
>>>>>customer copy. Two part forms don't do well around water anyway. 

1a. We've not given out receipts in the silent auction, right?  That would 
seem to bolster the lack of need for live auction receipts too.

If it helps, my "system" does create itemized printouts when a person 
checks out.
 
>>>>a data record of what sold for what would be great even if only name of 
>>>>buyer or seller or plant vs equip or even f jsut the individual amount of 
>>>>Item X.


2. What's the max number of bids to put on the silent auction forms?  I 
put 12 on the sample I did here.  Will that cover the 90% case (and they 
just continue on the back or other sheets in the high-profile items)?  Or 
should I do 3-per-page with 20 lines, or 2-per-page and put 30 lines 
instead?

>>>>It can go well into double digits if there is a pair of folks bidding up an 
>>>>item inhot pursuit of it. But generally 12 should be plenty.
 

Thanks for any insight here!

   - Erik

PS: My plan is to bring "the system" with me to San Jose, keep it with 
LaFlamme until November.  If someone else comes forward, cool, we'll use 
their system, but otherwise we'll have a decent backup.

-- 
Erik Olson
erik at thekrib dot com
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