Re: [AGA-sc] auction backup

["Karen Randall" <krandall@rdrcpa.biz>]

Dave may be a PITA, but he is definitely trustworthy.  He ran our bookstore 
for several years and handled the money for it.  He did a very reliable job. 
Give him a job to do where he doesn't have a lot of people-interaction and 
everyone will be happy.<g>

Karen


----- Original Message ----- 
From: "Larry Lampert" <l_lampert@yahoo.com>
To: "Aquatic Gardeners Association Board" <aga-sc@thekrib.com>
Sent: Thursday, August 24, 2006 9:21 AM
Subject: Re: [AGA-sc] auction backup


>I think this is a great idea. Obviously, they do not
> have a plan yet so there is no reason to think they
> will have anything by Nov.
>
> I think Gomberg can be trusted to receive goods
> although I would still do at least a rough inventory
> when he delivers them. Not that I don't trust him
> but....
>
> IMO, we don't need reciepts for individual
> transactions nor for the silent auction. Just one
> total receipt after checkout of the live auction is
> suffiecient.
>
> Barcodes, cool. I have wanted to try your new system
> since you first told me abouit it. Do we have
> everything we need? Bar code scanners, etc. Do we ever
> run into problems with the bar codes with different
> printers or paper stock? I am sure you have already
> thought of all this but I am curious.
>
> I think this will be great. You rock Erik!
>
> I wish I could help out more this year. I will contact
> Marineland for donations since I have freinds who work
> there. I have already got Seachem so no need to call
> them.
>
> Regards,
> Larry
>
> --- Erik Olson <erik@thekrib.com> wrote:
>
>> Hi folks,
>>
>> In the absence of an auction volunteer (other than
>> Gomberg...we don't want
>> to go down that road, I think, but it's OK to have
>> accepted his offer of
>> stuff collector?), I have a backup plan.  I have a
>> system that we've been
>> using in Seattle for six years and I'm very familiar
>> with.  The folks
>> who've run the computers in our auctions (including
>> a 10-year-old) found
>> it pretty easy to deal with.  The Seattle club does
>> their auctions a
>> little differently, but I have adapted the forms for
>> use in
>> "everywhere-but-Seattle" auctions, as well as the
>> AGA silent auction!  I
>> put up mockups for your perusal and have a couple
>> questions on them...
>>
>> http://test.thekrib.com/livetest.pdf
>> http://test.thekrib.com/silenttest.pdf
>>
>> 1. What's the deal with the 2-part carbonless forms
>> I see all the time?
>> Is there a reason that the bidder needs a copy of
>> each transaction?  They
>> have the item.  I'd like to avoid this and have a
>> SINGLE receipt that goes
>> right to the computer people and in the "paper
>> trail" bin/spindle/folder.
>> If absolutely necessary, I could print the first
>> form on 2-part carbonless
>> laser paper, but that's expensive, time-consuming,
>> and labor-intensive.
>>
>> 1a. We've not given out receipts in the silent
>> auction, right?  That would
>> seem to bolster the lack of need for live auction
>> receipts too.
>>
>> If it helps, my "system" does create itemized
>> printouts when a person
>> checks out.
>>
>> 2. What's the max number of bids to put on the
>> silent auction forms?  I
>> put 12 on the sample I did here.  Will that cover
>> the 90% case (and they
>> just continue on the back or other sheets in the
>> high-profile items)?  Or
>> should I do 3-per-page with 20 lines, or 2-per-page
>> and put 30 lines
>> instead?
>>
>> Thanks for any insight here!
>>
>>    - Erik
>>
>> PS: My plan is to bring "the system" with me to San
>> Jose, keep it with
>> LaFlamme until November.  If someone else comes
>> forward, cool, we'll use
>> their system, but otherwise we'll have a decent
>> backup.
>>
>> -- 
>> Erik Olson
>> erik at thekrib dot com
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>
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