Re: BOARD MEETING : Plant Auction Job Description

[Erik Olson <erik@thekrib.com>]

Sorry, spoke too soon.  I've just gotten the thumbs-down for having it at 
our house, so someone else will have to volunteer.

  - Erik

On Wed, 15 Jan 2003, Erik Olson wrote:

> I thought we had voted a few months ago to permanently change the board
> meetings to the Thursday the week after the general meetings.
> 
> At any rate, I would be happy to hold this board meeting at our house; I 
> will have all the hardware for the auction set up & can test peoples' 
> laptops before or after the meeting.
> 
>   - Erik
> 
> On Wed, 15 Jan 2003, Hess, Clay A wrote:
> 
> > Good Morning,
> > 
> > In an effort to get the needed input for the Plant Auction, our Board
> > Meeting is scheduled for January 23 instead of the last Thursday of this
> > month as would be our norm.  With this in mind, is there anyone that would
> > like to volunteer to hold the meeting at their house?  
> > 
> > Clay
> > 
> > -----Original Message-----
> > From: Sam [mailto:sbeavin@gte.net]
> > Sent: Wednesday, January 15, 2003 7:49 AM
> > To: gsas-board@thekrib.com
> > Subject: RE: Plant Auction Job Description [Short Form]
> > 
> > 
> > Would like as much lead as possible.  As soon as you have a $ figure let me
> > know and I'll get them started.  More time = better plants and selection
> > Sam
> > 
> > -----Original Message-----
> > From: owner-gsas-board@thekrib.com
> > [mailto:owner-gsas-board@thekrib.com]On Behalf Of Erik Olson
> > Sent: Wednesday, January 15, 2003 7:40 AM
> > To: gsas-board@thekrib.com
> > Subject: RE: Plant Auction Job Description [Short Form]
> > 
> > 
> > Thanks Sam.  If there's one thing that can make or break the plant auction
> > (aside from a stoned-out bidder), it's the plant delivery.  Let me know
> > how much lead time you need; as the board meeting is in a week, I should
> > have final details a week from Friday.
> > 
> >   - Erik
> > 
> > On Wed, 15 Jan 2003, Sam wrote:
> > 
> > > Erik
> > > Know I've been on the side, mostly lurking, but if you need me to get the
> > > plants just shout and they will be on the way
> > > Sam
> > >
> > > -----Original Message-----
> > > From: owner-gsas-board@thekrib.com
> > > [mailto:owner-gsas-board@thekrib.com]On Behalf Of Erik Olson
> > > Sent: Tuesday, January 14, 2003 10:32 PM
> > > To: gsas-board@thekrib.com
> > > Subject: Plant Auction Job Description [Short Form]
> > >
> > >
> > > stuff I forgot from previous message:
> > >
> > > Arriving at least an hour early to set up, verifying room availability
> > > with aquarium, pizza for volunteers
> > >
> > > -----------
> > > ...and now, on the more practical level, the "checklist" version:
> > >
> > >                   PLANT AUCTION --- JOB DESCRIPTION
> > >
> > >  PLANT ORDER:
> > >   ( ) ____________ to purchase $____ wholesale plants from
> > _____________
> > >   ( ) print thank-you to wholesaler in next newsletter
> > >   ( ) extend gift subscription to wholesaler
> > >   ( ) special items to purchase? (fertilizer, books, algae-eating
> > fish?)
> > >
> > >  SPLITS:
> > >   60/40, 20 item limit per member, MEMBERS ONLY
> > >   items must be checked in before auction
> > >
> > >  PREPARATION:
> > >
> > >   ( ) _________________ to verify room availability & early arrival
> > >   ( ) _________________ to order & bring pizza
> > >   ( ) _________________ to pick up plant order & bring to auction
> > >   ( ) _________________ to print up bidder cards, labels
> > >   ( ) _________________ to bring sharpies, dots
> > >   ( ) _________________ to bring extra plastic bags
> > >   ( ) _________________ to bring garbage bags
> > >
> > >  COMPUTER:
> > >   ( ) _________________ bring configured server, printer, paper,
> > >                         cables, cue-cats, access point, WLAN cards
> > >
> > >   ( ) _________________ bring laptop (minimum four laptops!)
> > >
> > >  TREASURER:
> > >
> > >   ( ) change, checks, books and usual treasurer stuff
> > >
> > >  SETUP:
> > >   ( ) ______________ to man check-in/out station (1-2 folks)
> > >   ( ) ______________ runners (2 folks minimum?)
> > >   ( ) ______________ auctioneers (3 + alternates?)
> > >   ( ) ______________ recorders (3 + alternates?)
> > >
> > > --
> > > Erik Olson
> >  
> >   ------------------
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> > 
> 
> 

-- 
Erik Olson
erik at thekrib dot com

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