Re: BOARD MEETING : Plant Auction Job Description

[Erik Olson <erik@thekrib.com>]

I thought we had voted a few months ago to permanently change the board
meetings to the Thursday the week after the general meetings.

At any rate, I would be happy to hold this board meeting at our house; I 
will have all the hardware for the auction set up & can test peoples' 
laptops before or after the meeting.

  - Erik

On Wed, 15 Jan 2003, Hess, Clay A wrote:

> Good Morning,
> 
> In an effort to get the needed input for the Plant Auction, our Board
> Meeting is scheduled for January 23 instead of the last Thursday of this
> month as would be our norm.  With this in mind, is there anyone that would
> like to volunteer to hold the meeting at their house?  
> 
> Clay
> 
> -----Original Message-----
> From: Sam [mailto:sbeavin@gte.net]
> Sent: Wednesday, January 15, 2003 7:49 AM
> To: gsas-board@thekrib.com
> Subject: RE: Plant Auction Job Description [Short Form]
> 
> 
> Would like as much lead as possible.  As soon as you have a $ figure let me
> know and I'll get them started.  More time = better plants and selection
> Sam
> 
> -----Original Message-----
> From: owner-gsas-board@thekrib.com
> [mailto:owner-gsas-board@thekrib.com]On Behalf Of Erik Olson
> Sent: Wednesday, January 15, 2003 7:40 AM
> To: gsas-board@thekrib.com
> Subject: RE: Plant Auction Job Description [Short Form]
> 
> 
> Thanks Sam.  If there's one thing that can make or break the plant auction
> (aside from a stoned-out bidder), it's the plant delivery.  Let me know
> how much lead time you need; as the board meeting is in a week, I should
> have final details a week from Friday.
> 
>   - Erik
> 
> On Wed, 15 Jan 2003, Sam wrote:
> 
> > Erik
> > Know I've been on the side, mostly lurking, but if you need me to get the
> > plants just shout and they will be on the way
> > Sam
> >
> > -----Original Message-----
> > From: owner-gsas-board@thekrib.com
> > [mailto:owner-gsas-board@thekrib.com]On Behalf Of Erik Olson
> > Sent: Tuesday, January 14, 2003 10:32 PM
> > To: gsas-board@thekrib.com
> > Subject: Plant Auction Job Description [Short Form]
> >
> >
> > stuff I forgot from previous message:
> >
> > Arriving at least an hour early to set up, verifying room availability
> > with aquarium, pizza for volunteers
> >
> > -----------
> > ...and now, on the more practical level, the "checklist" version:
> >
> >                   PLANT AUCTION --- JOB DESCRIPTION
> >
> >  PLANT ORDER:
> >     ( ) ____________ to purchase $____ wholesale plants from
> _____________
> >     ( ) print thank-you to wholesaler in next newsletter
> >     ( ) extend gift subscription to wholesaler
> >     ( ) special items to purchase? (fertilizer, books, algae-eating
> fish?)
> >
> >  SPLITS:
> >     60/40, 20 item limit per member, MEMBERS ONLY
> >     items must be checked in before auction
> >
> >  PREPARATION:
> >
> >     ( ) _________________ to verify room availability & early arrival
> >     ( ) _________________ to order & bring pizza
> >     ( ) _________________ to pick up plant order & bring to auction
> >     ( ) _________________ to print up bidder cards, labels
> >     ( ) _________________ to bring sharpies, dots
> >     ( ) _________________ to bring extra plastic bags
> >     ( ) _________________ to bring garbage bags
> >
> >  COMPUTER:
> >     ( ) _________________ bring configured server, printer, paper,
> >                           cables, cue-cats, access point, WLAN cards
> >
> >     ( ) _________________ bring laptop (minimum four laptops!)
> >
> >  TREASURER:
> >
> >     ( ) change, checks, books and usual treasurer stuff
> >
> >  SETUP:
> >     ( ) ______________ to man check-in/out station (1-2 folks)
> >     ( ) ______________ runners (2 folks minimum?)
> >     ( ) ______________ auctioneers (3 + alternates?)
> >     ( ) ______________ recorders (3 + alternates?)
> >
> > --
> > Erik Olson
>  
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-- 
Erik Olson
erik at thekrib dot com


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