Message: 7
Date: Thu, 21 Oct 2004 19:00:59 -0700 (PDT)
From: "S. Hieber" <shieber@yahoo.com>
Subject: Re: [AGA-mcm] Re: T-shirts and other things with drawers
To: AGA Advisory Committee <aga-mcm@thekrib.com>
Message-ID: <20041022020059.69084.qmail@web51702.mail.yahoo.com>
Content-Type: text/plain; charset=us-ascii
I haven't been very clear. My fault.
My only point is that the cashier drawer, or pocket, or
box, etc. for the Tshirts revenues should be kept separate
from that for auctions, and walk-in registrations, etc. at
least unless the individual transactions will be recorded
as to the kind of item sold --not at good but better than
nothing. The idea is to be able to track the revs for each
kind of item. Also, when the cash drawers are allowed to
mingle, an error in one area, e.g. registrations is lost,
mixced in with the other items. That only has to happen a
couple of times and reconciling the revenues with the
receipts/records becomes pretty much a mess. Basically, you
loose the audit trail and can't track down and account for
any mistakes. Most folks figure, well they're all honest
folks so what's the problem? I think they are all honest
too. But if we go through 5 or 6 or more thousand dollars
over the weekend -- and we probably will -- it's not hard
for there to be mistakes on the order of a 5, 10 100
dollars. They are much easier to find and correct if you
don't have to go through everything to track or locate each
error and if the erros aren't all lumped into one
accountable pile.
With separate drawers, errors are at least held within a
specific kind of item, and the info on the other items is
not affected by an error on just one item. Last year we
were lucky, there were only a few hundred dollars in
counting errors and I was able to track them down over the
course of a week. With separate drawers it would have
taken maybe an hour or two.
In fact, the best thing is to have separate drawers for
each cashier but I don't expect us to go that far.
I know this might sound like a lot of helicopter-beanie
stuff but having the money is the only reason AGA can do
what it does -- the only reason TAG is in color and can
come out quarterly, etc. Not to mention that the IRS
expects us to be able to maintain a modicum of Genarally
Accepted Accounting Practices and the business methods
necessary to do that.
And I'm being selfish. I don't expect Ivo to spend a week
straightening out the convention books. I'd like to make it
easier for him, and ultimately for me.
sh
------------------------------
Message: 8
Date: Thu, 21 Oct 2004 19:04:41 -0700 (PDT)
From: "S. Hieber" <shieber@yahoo.com>
Subject: RE: [AGA-mcm] Some money follow-ups
To: AGA Advisory Committee <aga-mcm@thekrib.com>
Message-ID: <20041022020441.62704.qmail@web51707.mail.yahoo.com>
Content-Type: text/plain; charset=us-ascii
Thanks, Sean,
What about Tomoko?
sh
--- Sean Murphy <seancmurphy@hotmail.com> wrote:
Jan's ticket was $635.04 and I'm hoping to get payed for
it this weekend.
Amano would not let us buy his ticket, instead we are
paying up to $800 of
what ever ticket he gets.
------------------------------
Message: 9
Date: Thu, 21 Oct 2004 19:06:29 -0700
From: Ghazanfar Ghori <GhoriG@gmail.com>
Subject: Re: [AGA-mcm] Re: T-shirts and other things with drawers
To: AGA Advisory Committee <aga-mcm@thekrib.com>
Message-ID: <629c1a1304102119066e13e5cf@mail.gmail.com>
Content-Type: text/plain; charset=US-ASCII
I agree. Keep the TShirt sales and cash seperate from the rest of
the AGA Convention stuff since its a pure AGA expense and revenue.
Does the AGA want to buy a table?
On Thu, 21 Oct 2004 19:00:59 -0700 (PDT), S. Hieber <shieber@yahoo.com>
wrote:
I haven't been very clear. My fault.
My only point is that the cashier drawer, or pocket, or
box, etc. for the Tshirts revenues should be kept separate
from that for auctions, and walk-in registrations, etc. at
least unless the individual transactions will be recorded
as to the kind of item sold --not at good but better than
nothing. The idea is to be able to track the revs for each
kind of item. Also, when the cash drawers are allowed to
mingle, an error in one area, e.g. registrations is lost,
mixced in with the other items. That only has to happen a
couple of times and reconciling the revenues with the
receipts/records becomes pretty much a mess. Basically, you
loose the audit trail and can't track down and account for
any mistakes. Most folks figure, well they're all honest
folks so what's the problem? I think they are all honest
too. But if we go through 5 or 6 or more thousand dollars
over the weekend -- and we probably will -- it's not hard
for there to be mistakes on the order of a 5, 10 100
dollars. They are much easier to find and correct if you
don't have to go through everything to track or locate each
error and if the erros aren't all lumped into one
accountable pile.
With separate drawers, errors are at least held within a
specific kind of item, and the info on the other items is
not affected by an error on just one item. Last year we
were lucky, there were only a few hundred dollars in
counting errors and I was able to track them down over the
course of a week. With separate drawers it would have
taken maybe an hour or two.
In fact, the best thing is to have separate drawers for
each cashier but I don't expect us to go that far.
I know this might sound like a lot of helicopter-beanie
stuff but having the money is the only reason AGA can do
what it does -- the only reason TAG is in color and can
come out quarterly, etc. Not to mention that the IRS
expects us to be able to maintain a modicum of Genarally
Accepted Accounting Practices and the business methods
necessary to do that.
And I'm being selfish. I don't expect Ivo to spend a week
straightening out the convention books. I'd like to make it
easier for him, and ultimately for me.
sh
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------------------------------
Message: 10
Date: Thu, 21 Oct 2004 21:29:33 -0500
From: Cheryl Rogers <cheryl@rightstuffwebsites.com>
Subject: Re: [AGA-mcm] AGA2K4 -- ins and outs and ups and downs
To: AGA Advisory Committee <aga-mcm@thekrib.com>
Message-ID: <4178708D.6050702@rightstuffwebsites.com>
Content-Type: text/plain; charset=us-ascii; format=flowed
I think my e-mail server was wonky this morning. I had a hard time sending
mail, and I didn't get this e-mail until 4:10 pm, by which time I was
teaching down blocks to a mob of white belts.
No harm done. Kathy was nice about it. I told her about last year's
bagging
party, and how I was sorry to have missed it, and she seemed quite amused.
Cheryl
Phil Edwards wrote:
Kathy,
Has someone contacted FAN to get the plants yet??
Yep, I called and talked with Kathy this morning. I emailed her the
wish list as well.
Best,
Phil
------------------------------
Message: 11
Date: Thu, 21 Oct 2004 21:34:03 -0500
From: Cheryl Rogers <cheryl@rightstuffwebsites.com>
Subject: Re: [AGA-mcm] Re: T-shirts and other things with drawers
To: AGA Advisory Committee <aga-mcm@thekrib.com>
Message-ID: <4178719B.1070205@rightstuffwebsites.com>
Content-Type: text/plain; charset=us-ascii; format=flowed
So if someone wants to walk-up and register, and buy a t-shirt, they have
to make one check out to AGA2K4 (or whatever) for the reg and/or banquet,
and another check out to AGA for the t-shirt. Right?
I think this is fine. If they don't like it, too bad.
Cheryl
S. Hieber wrote:
I haven't been very clear. My fault.
------------------------------
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End of AGA-mcm Digest, Vol 2, Issue 45
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