Re: [AGA-sc] Fw: Aquatic Gardener's Association meeting 2005

["Karen Randall" <krandall@rdrcpa.biz>]

Sorry, I thought we were having a conversation with him, and that sending
him the bid sheet was just part of that conversation... I've had (and
responded to) 3 e-mails from him in the last 18 hours.

If anything I've said has sounded negative about the idea of having the
convention out there, it wasn't my intent.  I think it would be a great
location.  But I still think, among us, we need to be aware of the red
flags, which is why I brought Dave G.'s telephone conversation to the
attention of the rest of you.  I don't think I've been anything but positive
and supportive in my communication with Tom.

That said, I've had little enough to do with the front-end part of
convention planning, that I'm probably not the best person to guide him.
All I can do is look at the bid document myself for guidance.

So who SHOULD be negotiating with him at this point?

Karen


----- Original Message ----- 
From: "Erik Olson" <erik@thekrib.com>
To: "Aquatic Gardeners Association Board" <aga-sc@thekrib.com>
Sent: Sunday, December 26, 2004 11:11 PM
Subject: Re: [AGA-sc] Fw: Aquatic Gardener's Association meeting 2005


> This may sound a little gruff, but I want to make sure we don't fall into
> a particular mode where anytime someone says "I think we might be
> interested in hosting", we just reply and say "here's the bid guidelines".
> This feels akin to replying to an interested advertiser with "here's our
> rate sheet".  Yes it's TECHNICALLY a response, but not one I think we'd
> give if we actually want a relationship with that person.  Yes there will
> be the trial by fire in the review of the bid, but I think we should be
> more encouraging to get them to submit a bid and do it right.  So I think
> it would be good to talk to Tom and find out what his thoughts are in a
> little more detail on this.  Does he want to chair it, or (as it appears)
> is he trying to help out & encourage SFAS, PVAS and/or SFBAAPS to take the
> ball.
>
> Thanks,
>
>    - Erik
>
>
> On Sun, 26 Dec 2004, Karen Randall wrote:
>
> > Hmmm.  I just got a call from Dave Gomberg.  Guess he got wind that Tom
was
> > going to make a bid for the AGA convention.<g>
> >
> > He said he agrees with Tom that Monterey would be an idea area to hold
the
> > convention, but he expressed some serious concerns that Tom would have
the
> > organizational abilities to follow through with it.  His biggest concern
is
> > that Tom will assign jobs to specific people who have not committed in
their
> > own minds, and in the process REALLY turn them off.
> >
> > He suggested, and it sounded like a pretty good idea to me, that we
actually
> > ask the organization submitting a bid to not only designate people to
handle
> > specific jobs, but also ask for letters of intent from those folks.
Things
> > can alway go wrong, causing people to have to back out, but at least we
will
> > have their committment to the project up-front.
> >
> > Dave said that he has had a fair amount of experience working hotel
deals,
> > so he is very willing to work that part himself.  He thinks, if there
really
> > ARE enough people in the area to do the job, that it might be very
possible
> > to get Tom to take over the field trip portion, and let less
> > organizationally-challenged people take the lead role of chairing the
> > convention.
> >
> > He asked if we could send him a copy of the bid document too.  I said we
> > were having a little formatting problem, but that as soon as that was
> > solved, I'd ask Scott to shoot him a copy too.
> >
> > Karen
> >
> > ----- Original Message -----
> > From: "Thomas Barr" <tcbiii@earthlink.net>
> > To: "Karen Randall" <krandall@rdrcpa.biz>
> > Sent: Sunday, December 26, 2004 7:29 PM
> > Subject: Re: Aquatic Gardener's Association meeting 2005
> >
> >
> >> Yep.
> >>
> >>
> >> Regards,
> >> Tom Barr
> >>
> >> -----Original Message-----
> >> From: Karen Randall <krandall@rdrcpa.biz>
> >> Sent: Dec 26, 2004 2:04 PM
> >> To: Cheryl Rogers <cheryl@wilstream.com>, Shieber
<shieber4@comcast.net>,
> >> davemillman@yahoo.com, rlcain1@earthlink.net, erik@thekrib.com,
> >> pkrombholz@bellsouth.net, mfaulkner@tenji.com, fishfong@juno.com,
> >> Thomas Barr <tcbiii@earthlink.net>
> >> Subject: Re: Aquatic Gardener's Association meeting 2005
> >>
> >> Really cool, Tom!  Do you have the number of people out there to help
you
> >> get it accomplished?
> >>
> >> Karen
> >>
> >> ----- Original Message -----
> >> From: "Thomas Barr" <tcbiii@earthlink.net>
> >> To: <fishfong@juno.com>; <krandall@rdrcpa.biz>; <mfaulkner@tenji.com>;
> >> <pkrombholz@bellsouth.net>; <erik@thekrib.com>;
<rlcain1@earthlink.net>;
> >> <davemillman@yahoo.com>
> >> Sent: Sunday, December 26, 2004 4:17 PM
> >> Subject: Aquatic Gardener's Association meeting 2005
> >>
> >>
> >>> Hi Karen and Eric,
> >>>
> >>> I spoke to you at the last AGA meeting about hosting next year's event
> > in
> >> the Bay area. I've found several places in Monterey near the Monterey
Bay
> >> Aquarium. We have looked at flights to Monterey vs SFO from a number of
> >> places. Mark Faulkner may be able to arrange a behind the scenes tour
at
> > MBA
> >> and the location is a quait atmosphere, shops, food is top notch
> > (Dungeness
> >> Crabs, wild Salmon etc). Kayaking in the kelp and other activities.
> >>>
> >>> Rate seem to be about 80-90$ per night.
> >>> We are having an Aquatic weed confrence there in 3 weeks. I will be
> > there
> >> for 3 days and will see about the cost for hosting. The state is paying
> > for
> >> this and would be similar in numbers to the AGA event and time frame.
> >>>
> >>> Field trips and trips to local folk's aquariums, nature weed infested
> >> lakes, delta boat trip would be very cool(I can arrange that) as it has
> >> about 10 species in epic proportions.
> >>>
> >>> I will contact you folks later about the actual offers in Monterey. We
> > are
> >> also looking at SF region but cost are high here. So that might take
some
> >> doing. Either way, both places have a great deal to offer outside
aquatic
> >> plant talks.
> >>> The Redwoods and water falls are not far(Down a piece on HWY 1).
> >>>
> >>>      I have included Mark here as well as Wilfred from SFAS, Dave from
> >> SVAS, we have talked in SFBAAPS for sometime. There are several clubs
that
> >> overlap and many folks out here and the BAKA among others.
> >>>
> >>> Regards,
> >>> Tom Barr
> >>>
> >>>
> >>>
> >>>
> >>>
> >>>
> >>
> >>
> >>
> >>
> >
> >
> > _______________________________________________
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> >
>
> -- 
> Erik Olson
> erik at thekrib dot com
> _______________________________________________
> AGA-sc mailing list
> AGA-sc@thekrib.com
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>


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